Job Title/Specialty: Scheduler/ Administrative Assistant II
Location: Arcadia, CA 91007
Duration: 13 weeks is standard, possible extension
Contract to hire opportunity: Yes
Hours / Shift: 5 x 8 hours
Start time / End time: Day shift. Hiring manager will confirm with the candidate
Dress code: Business Casual / Scrubs
Parking: Free
Reason position is open: Cover LOA

What are 3-5 “Must-Haves” that you want to see in a resume?

1. High School Diploma or GED
2. Previous secretarial experience 1-2 year s +
3. Maintains a clean, polished, and professional appearance

 
What are 3-5 “Nice to Have” details that you want to see in a resume?

• previous secretarial experience in an acute care highly hospital preferred

 
Job Description:

• The department scheduler performs secretarial receptionist duties for the department by maintaining unit organization and providing assistance to the department manager.
• Works with physicians’ offices to schedule procedures for Cath Lab in a timely manner.
• Works with Nurses and physicians when issues arise with the planning and scheduling of patients.
• Correlates with other departments to schedule support for cases.
• Contacts vendors for Physician support for cases. Bills all Cath Lab procedures Reconciles all Cath Lab reports in Hemodynamics.
• Maintains an implant log and PO log for all devices implanted in the Cath Lab. Runs monthly reports for Data Analyst. Orders supplies, forms, and equipment within budget guidelines.
• Under the supervision of the Manager and Lead Nurse, the inventory Specialist will check equipment, maintains supply par levels, order and return inventory, maintain daily observation on all outdated equipment, contact sales vendors and set up monthly vendor visit for inventory count.
• Work with the purchasing department to bring in new technology and products into the facility.
• Maintain and organize utility rooms. Develop forms, generate reports, and prepare items for meetings as requested.
• Demonstrates investment in the overall forward movements of the unit and the organization.
• Applies good interpersonal and communication process utilizing verbal and non-verbal skills to achieve organizational service goals of customer satisfaction and a positive work environment.

 
Essential Job Functions and Core Responsibilities:

• Functions as the receptionist/secretary for the department, assisting the manager/director as needed in the overall organization of the department. Assists in the orientation of new staff as appropriate.
• Effectively organizes and prioritizes workflow while maintaining a quiet, clean, and professional environment.
• Orders unit supplies and forms within budgeted guidelines.
• Maintains resource manuals in an orderly manner.
• Effectively and accurately use the computer systems.
• Assists the manager/director in obtaining documents and reports and files them appropriately.
• Assists the health team to obtain patient information.
• Answers telephone lines promptly and politely, screens calls, uses resources to refer properly, and takes accurate and complete messages.
• Coordinates the set-up and organization of meetings and special functions including food orders, room reservations, and taking and transcribing of minutes.
• Acts as a messenger to other departments. Assists with transportation and/or indirect patient care duties as appropriate.
• Responsible for understanding and participating in the organization-wide Performance Improvement Program through orientation, education, departmental and interdepartmental quality control, performance improvement, and quality planning activities.
• Displays professional commitment and supports the unit team by promoting unity and teamwork among co-workers by maintaining a positive attitude and positive working relationships.
• Maintains, organizes, and orders all supplies and equipment as needed.
• Maintains all utility and support rooms.
• Checks all Cath Lab supplies for outdate on a weekly basis.
• Order inventory and keep up with consignment Par Level by updating Camtronics Medical Systems Inventory files.
• Responsible for contracting and negotiating supply for Cath Lab with manager approval and within the hospital policy and guidelines.
• Establish, develop, and maintain appropriate relationships with vendors and related organizations.
• Acts as a liaison between staff and vendor organization.
• Ability to facilitate and manage requests for new technology, services and goods as requested by Medical Staff and staff with approval of manager/director.
• Communicate daily with all staff and management regarding their need for material management support and provide an understanding of usage and cost containment.
• Able to provide timely resolution to emergencies related to acquiring and distributing supplies, services and equipment needed.
• Check all equipment to include crash carts, defibrillators, oxygen tanks, IABP and keeps an accurate inventory of essential equipment and instruments.
• Maintains and retrieves gurneys and other unit equipment form areas within the hospital and maintains safety by keeping hallways and utility rooms clear of equipment and clutter.
• Returns supplies and equipment to distribution and central processing.
• Transport patients for transfer by gurney.
• Performs errands such as blood products pick-up and others as needed.
• Ability to be cross-trained for unit secretary duties such as billing and scheduling.
• Supports the unit team by promoting unity and teamwork among coworkers by maintaining a positive attitude and positive working relationships.
• Assumes responsibility for own professional development and practice.
• Responsible for understanding and participating in the organization-wide Performance Improvement Program through orientation, education, departmental and interdepartmental quality control and planning activities, and performance improvement.
• Accountable to the Lead RN/Charge RN and/or Clinical Care Manager as appropriate for daily work assignments and to the Nursing Director for overall work performance.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 26.60/hr.