Job Title: Investments HR Project Management Lead — Total Rewards, Change Management & HR Workstreams Location: NYC Home Office Hybrid (TWR) Duration: 9 months (potential extension)
Must-Have Skills / Experience
Project Management Experience (3–5 years):: build and manage project plans, build and manage status reports, lead project status meetings and other relevant project meetings, build and manage project trackers, manage project stakeholders and address/resolve issues that inhibit progress, identify risks and issues early and collaborate with workstream leads to mitigate and/or resolve them
Excel Proficiency: Strong working knowledge of Excel; experience with VLOOKUP and pivot tables is preferred.
Adaptability in Fast-Paced Environments: Proven ability to manage multiple priorities and meet tight deadlines effectively.
About the Role We are seeking an experienced HR Project Management Lead to support high-visibility workstreams across Compensation, Benefits, Change Management, and the broader HR organization. This role will act as a structured execution partner, helping drive project coordination, governance, and cross-functional alignment—especially in support of the 2027 HRIS cutover of MacKay Shields into client. The ideal candidate blends strategic insight with hands-on delivery excellence, operating as an integrator and facilitator who elevates team performance and ensures project success.
Key Responsibilities Program Coordination & Governance
Partner with HR leaders to plan, schedule, and monitor activities across key HR workstreams.
Maintain project documentation, status reports, timelines, risk logs, and dashboards.
Support governance routines including steering committees, working sessions, and checkpoints.
Total Rewards Workstream Support
Provide day-to-day coordination for Compensation and Benefits initiatives.
Support benefit plan implementation, including coordination with HRIS, vendors (Alight, Empower), communications, and technology teams.
Assist with analytics, documentation, design sessions, and stakeholder communications.
Change Management Support
Help build and execute change management deliverables such as stakeholder assessments, communications plans, training coordination, and readiness indicators.
Collaborate with Change Management lead on tracking adoption and aligning with Communications and business partners.
HR Transformation & HRIS Cutover Support
Track activities related to the MacKay Shields HRIS cutover: scheduling workshops, gathering requirements, and preparing key documentation.
Act as a connector between HR, HRIS, technology, and business stakeholders.
Support testing, data readiness, and issue tracking.
Strategic & Operational Execution
Translate leadership directives into actionable workplans and status updates.
Identify risks, dependencies, and opportunities for optimization.
Step in hands-on to maintain project momentum and remove blockers.
Stakeholder Engagement & Communication
Prepare agendas, summaries, and presentation materials that facilitate coordinated communication.
Support escalation processes and ensure decision-makers have timely information.
Build strong trust-based partnerships across HR, Finance, Technology, and business units.
Must-Have Skills & Experience
3–5+ years of project/program management or related coordination experience.
Proven experience with status reporting, workplans, and project trackers.
Strong Excel skills (including VLOOKUP and pivot tables preferred).
Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment.
Preferred Qualifications
Experience supporting Total Rewards programs, HRIS implementations, or large HR initiatives.
Familiarity with change management practices (e.g., PROSCI, ADKAR).
Exceptional organizational skills with strong attention to detail.
Excellent communication, relationship-building, and stakeholder management skills.
Comfortable balancing strategic support with hands-on execution.
We are looking for someone who is:
Collaborative Partner: Builds alignment with a service mindset.
Operational Backbone: Brings structure and disciplined follow-through.
People-Centered Communicator: Communicates clearly and empathetically.
Execution-Focused: Drives progress with persistence and solutions orientation.
Forward-Looking Supporter: Anticipates needs and supports informed decision-making.
Interview Process: • 2–3 rounds of panel interviews • First round on Microsoft Teams Team Structure & Culture: • Close collaboration with a team of ~10 professionals • Strong emphasis on team player mindset, adaptability, and approachability Soft Skills: • Team-oriented, receptive to feedback, and eager to learn • Excellent time management and deadline focus
Applicant Notices & Disclaimers
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At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.The pay rate for this position is $65.00/hr.
