Job Title: Administrative Assistant III Location: New York, NY 10017 Duration: 12-month assignment Shift/Hours: 40hours/week, Mon- Friday, 8:30 am -5 pm Work Model: Hybrid, Onsite 4 days per week mandatory/1 day remote
Summary:
Provide comprehensive administrative support and contribute to research process and product.
Typical Day-to-Day Responsibilities:
Coordinate domestic and international travel as well as hotels, car rentals, car services etc with travel agency as requested.
Prepare Travel and Entertainment expense reports for reimbursement using the Coupa expenses system as well as reconciliation of monthly client Visa Statements for analysts, and associates.
Screen phone calls from clients, visitors, and greet clients when required, handle all incoming correspondence.
Assist with scheduling and coordinating meetings and events with other departments across the organization (e.g. Sales, Corporate Access).
Assist in maintaining client database, log phone calls, and emails in CRM as needed.
Maintain research data spreadsheets as specified by senior analysts.
Administrative responsibilities include:
Heavy Calendar Management.
Coordinate international and domestic travel and marketing schedules/itineraries.
Process expense honoraria.
Process expense reports.
Maintain databases.
Schedule meetings.
Send models to clients upon request.
Assist with inputting IT requests for new hires joining the team.
Manage the production of marketing material.
Enter guests into buildings' security system.
Must-Have Hard Skills:
Experience booking travel.
5 years of Administrative experience.
MS Office Suite.
Heavy expenses / T&E prep experience.
Experience in a fast-paced environment.
Excellent attention to detail.
Investment banking experience.
Front office – Client facing experience.
Ideal Candidate Background: worked in an investment bank, someone who has dealt with clients.
Organized, great communication skills.
Degree/Level of Education: Bachelors.
Nice-To-Have:
Research assistant experience.
Applicant Notices & Disclaimers
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At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.This position's pay range is $34.41/hr - $36.25/hr.
