Title: Operations Analyst Location: Florham Park, NJ Duration: 2.5 months (Temporary but is temp-to-hire for the right candidate.) Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m.
Position Summary: We are seeking a detail-oriented Operations Analyst to support production finance, inventory control, billing reconciliation, reporting, and facility SOX. This position will plan, prepare, issue, and control production KPI’s to ensure the timely flow of approved materials in support of production goals. The successful candidate will collaborate with Operations, Commercial, Finance, Marketing, Corporate, suppliers, and customers to ensure timely and accurate billing, maintain accurate records, support compliance requirements, and identify opportunities to improve efficiency, quality, and cost control.
Essential Duties and Responsibilities:
Facilitate the implementation of forecast plans and monitor progress against operational goals.
Take corrective action on routine daily issues and escalate complex concerns as needed.
Ensure compliance with department quality, safety, and operational standards.
Maintain the master pricing file in coordination with the Commercial team.
Enter and maintain pricing information in the billing system.
Facilitate monthly billing for Metals in coordination with Client’s billing department.
Reconcile production reports with PC Scale data.
Upload production and operational data into Power BI forms.
Reconcile floor inventory, work-in-progress inventory, and finished-goods inventory with plant production reports.
Prepare and distribute the Daily Production Summary (DPS).
Track overseas shipments from origin through delivery to the buyer.
Support scalehouse operations by establishing and verifying the proper accounts for material tracking, contractual requirements, and environmental permit compliance.
Complete and maintain scalehouse SOX documentation.
Verify information submitted by the Operations Supervisor for the Daily Operating Report and Daily Tracker Report.
Study existing processes, systems, and equipment to identify improvement opportunities.
Partner with related departments to optimize efficiency and quality while reducing costs.
Assist with supplier contract negotiations and related documentation.
Support assigned projects related to the development, manufacture, marketing, and sale of company products.
Perform other duties as assigned or adjusted to meet facility needs.
Assist the Commercial Director, Finance Manager, and Facility Manager with:
Budget tracking and forecast analysis
Capital expense tracking
Contract maintenance
Periodic inventory cycle counts
Invoice review and coding
Month-end accruals
Distribution of forecast reports
Deal updates and contract renewals
Open purchase-order reviews for GL coding errors
Required Qualifications:
Experience in accounting, financial analysis, inventory control, manufacturing administration, supply chain, logistics, or a related field.
Strong organizational, analytical, and problem-solving skills.
Ability to reconcile operational, production, inventory, billing, and scale data accurately.
Experience preparing reports and tracking operational metrics.
Proficiency with Microsoft Office, particularly Excel.
Ability to learn and use billing, inventory, reporting, and enterprise systems.
Strong attention to detail and ability to maintain accurate documentation.
Ability to respond independently to routine operational problems.
Effective written and verbal communication skills.
Ability to work collaboratively with cross-functional teams and external partners.
Ability to maintain confidentiality and follow company, safety, quality, SOX, and compliance procedures.
Preferred Qualifications:
Experience with Power BI, ERP, billing, inventory, or production-management systems.
Experience with production scheduling and material-requirements planning.
Knowledge of inventory reconciliation, cycle counting, purchasing, or purchase-order management.
Experience with billing reconciliation, accruals, budgeting, forecasting, or GL coding.
Experience in metals recycling, manufacturing, industrial operations, or a similar environment.
Experience supporting contract administration or supplier negotiations.
Familiarity with SOX documentation and environmental or regulatory compliance.
Education Requirements:
Bachelors preferred.
Physical and Work Environment:
This is an onsite corporate position.
The role may require periodic visits to production, inventory, scalehouse, or facility operations areas.
Candidates must be able to work Monday through Friday, from 8:00 a.m. to 5:00 p.m.
The position may require occasional standing, walking, and movement throughout the facility.
Employment Opportunity:
This is a temporary-to-hire opportunity. Candidates who demonstrate strong performance, reliability, accuracy, and operational capability may be considered for permanent employment.
Interview Process:
Resume review followed by a Microsoft Teams interview.
Applicant Notices & Disclaimers
For information on benefits, equal opportunity employment, and location-specific applicant notices, click here
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.This position's pay range is $33.00/hr - $35.00/hr.
