Job Title: Assistant to VP/SVP Location: San Diego, CA Duration: 5 Months
JOB DESCRIPTION Required Education: High School Degree Associates or Bachelors degree required Required Years of Experience: 6 years of related experience required in working in an executive assistant role supporting Executive or CLevel executives preferred Key Words:
Calendar Management
Travel Coordination
Meeting Scheduling
Confidentiality
Professionalism
Communication Skills
Problem Solving
Microsoft Office
Job Description: Supporting the North America Customer and Partner Organization, the Executive Assistant role provides direct support to the multiple VPs located in San Diego, as well as backup support to the SVP President. The Executive Assistant must be creative, solutionoriented, resourceful and must enjoy working within a fastpaced, dynamic environment. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, strong attention to details and demonstrated ability to maintain a realistic balance among multiple priorities. PRINCIPAL DUTIES AND RESPONSIBILITIES:
Provide sophisticated calendar management for multiple members of the North America Customer and Partner leadership team.
Prioritize inquiries and requests while troubleshooting conflicts focused on external engagements including business reviews, speaking engagement and highprofile external meetings as well as CEOCFOlevel internal meetings make judgements based on priority to rapidly address last minute changes to schedules and ensure stakeholders are kept abreast.
Manage travel schedule. Ability to book and manage complex domestic and international travel.
Event planning and management. Endtoend management of team events, including ability to recommendplan schedule, book, and ensure smooth execution.
Complete a broad variety of administrative tasks which could include: maintaining organizational charts, contact lists, completing expense reports, and general administrative responsibilities.
Serve as a point of contact for internal and external constituencies on all matters pertaining to the VPs supporting, including those of a highly confidential or critical nature.
Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect leaders style and organization policy.
Other projectsduties assigned for the overall benefit of the organization such as the organizations site and team events.
KEY COMPETENCIES: Integrity: Demonstrated leadership to maintain credibility, trust, and support with Executives. Communication: Able to interact with people of all levels in a confident, professional manner. Agility: Ability to think outside of the box with a sense of urgency. Resilience: Sustainability and resilience under pressure. Responsive Collaborative: Ability to collaborate effectively with executive leaders in the company and with other executive admins. Proactive in work style and responsiveness in support of the executive leader and team needs. Comments for Suppliers: How many rounds of interviews should be expected2 rounds 1st with Biz Ops Lead HRBP, 2nd with VPs SVP Work Location: San Diego Bldg N Must be available to travel to Santa Clara, CA. for meeting steam events Shift: HourDays of Work 1st Shift
Applicant Notices & Disclaimers
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At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's pay range is $36.15/hr - $45.19/hr.
