Short Lead:

• Complete all incoming, timely sample requests through  warehouse order process. Follow the process from receiving the request, to securing samples from the warehouse and keeping the requester updated with tracking information and what was available.
• Align with manager to figure out priority when there are multiple incoming sample requests.
• Facilitate store pulls if necessary to deliver products with more urgent deadlines.
• Work cross-functionally for sample borrowing when necessary.

Long Lead:

• Order all necessary long lead / seeding samples through internal product sample system according to the deadlines on the  sample calendar.
• Send regular email updates on the status of all pending sample orders.
• Assist with the planning and execution of packaging.
• Executing the send-out process from pulling product, packaging, sending out and list management.
• Unsure all products are checked in and organized in the closet.
• Manage any communication and troubleshooting with vendors regarding long lead samples.

Inventory Management

• Ensure all inventory grids are updated for all seeding.
• Ensure closet is kept organized and product is accounted for daily, including outgoing samples and incoming returns.

Administrative Support

• Responsible for timely and professional communication with internal and external contacts (including editors).
• Assist in creating seeding lists including VIPs, influencers, media, etc. for seeding opportunities.
• Facilitate any communication with the mailroom to troubleshoot shipping issues.
• Facilitate all messenger activity with the  messenger service.

Photo Requests

• Complete all incoming photo requests promptly using internal photo sharing platform.

Meeting Requirements

• Attend team meetings, seeding meetings and seasonal product kick-offs.