Job Title: Associate Training & Development
Location: Thousand Oaks, CA 91320 (Can work from home but will be required to work onsite several days per month, possibly once per week)
Duration: 7+ Months (Possibility of extension depending upon business requirements and performance)
Shift: 8 am to 5 pm
 
Top 3 Must Have Skill Sets:             

• Project Coordination & Execution
• Communication & Stakeholder Management
• Organization, Detail Orientation & Systems Agility

 
What you will do:

• The Associate, Accelerating Talent, ensures the smooth, consistent, and high-quality delivery of programs that develop and support talent across the US Commercial organization.
• This role strengthens the employee experience by coordinating logistics, maintaining clear processes, and enabling the team’s larger strategy to come to life.
• Through disciplined execution, thoughtful organization, and a keen attention to detail, this individual helps create development experiences that build capability, connection, and career momentum for employees across USBO.

 
Key Responsibilities:
Program & Project Support:

• Provide organized, detail-driven support for Accelerating Talent team across wide array of projects, programs, and initiatives.
• Coordinate project timelines, track progress, and proactively identify risks or gaps.
• Maintain organized digital files, trackers, and program documentation.
• Support continuous improvement by identifying inefficiencies and recommending enhancements that strengthen delivery.
• Draft or refine communications related to scheduling, logistics, program updates, and participant instructions to ensure clarity and consistency.
• Partner cross-functionally to ensure seamless execution of program logistics and onsite participant experiences. 
• Provide onsite event presence including setup, materials coordination, and participant support to ensure a professional, welcoming experience.
• Submit purchase orders on behalf of the team.
• Build slides and partner on workshop content development.

 
Commercial Leadership Program and CORE Program Support:

• Own the full interview scheduling process, coordinating hundreds of candidate interviews with multiple reviewers while maintaining structured tracking, consistent communication, and exceptional accuracy.
• Manage onsite support for summer interns, including badge setup and orientation coordination.
• Provide event operations support such as room reservations, catering requests, signage, and setup. 
• Consolidate project submissions and maintain structured tracking systems.

 
Insights Discovery Administration:

• Ensure seamless behind-the-scenes administration of Insights Discovery assessments to enable the team to conduct a high volume of workshops.
• Register participants, monitor completions, and send reminders.
• Generate team wheels and manage printing and materials for onsite sessions.
• Order assessments and maintain inventory of supplies.

 
What we expect of you:

• We are all different, yet we all use our unique contributions to serve patients.
• The professional we seek is organized, thoughtful, and committed to delivering high-quality experiences that support our employees’ growth and success.

 
Basic Qualifications:

• Bachelor’s degree and 2 years of talent management, human resources, training, administrative and/or project management experience

AND

• Able to report to work onsite at Thousand Oaks campus as needed for events, meetings, or logistical support (approximately several times per month)

 
Preferred Qualifications:

• Previous Biotech/Pharm experience
• Strong project coordination skills
• Strong organizational skills and attention to detail
• Strong interpersonal and communication skills (both verbal and written)
• Proficiency with Microsoft Office, collaboration tools, and AI tools such as ChatGPT
• Ability to work in a fast-paced environment with competing priorities
• Active listener who creates a safe and respectful environment
• Comfortable questioning assumptions and identifying smarter ways to work.
• Experience with training, onboarding, HR, or talent development
• PowerBI experience
• Comfortable working across multiple enterprise systems to manage data, scheduling, assessments, reporting, and procurements.
• Experience coordinating high-volume, complex scheduling
• Experience facilitating trainings or meetings

 
Basic Qualifications:

• Bachelor degree OR Associate degree and 4 years of Info experience

OR

• High school diploma/GED and 6 years of experience

 
 
Possible Extension: Yes
 
Interview Process: 

• 2-3 phone interviews; immediate availability to start interviewing

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 30.00/hr.