Job Title: Sr Associate Clinical Contracts & Budgets
Location: Fully remote
Duration: 6 Months
 
Time Zone Preference:

• Pacific Time/Mountain/Central/Eastern Time: Acceptable if candidate can reliably support Pacific hours

 
Top 3 Must Have Skill Sets:             

• Financial and resource planning with ability to build dashboards and visualization on tools like Tableau and Smartsheet
• Presentation skills including ability to generate executive level presentations
• Interpersonal skills, relationship management and ability to thrive in ambiguity

 
Job Description:

• The ideal candidate for the Senior Associate, Clinical Contracts & Budgets role is a highly organized, detail-oriented professional with experience supporting financial, strategic, operational planning, clinical contracting training operations in a regulated biotech, pharma, or medical device environment.
• This individual brings strong PowerPoint, Excel and SmartSheet skills, a project-management mindset, and the ability to coordinate cross-functionally with finance, contracting teams, administrators, and healthcare professionals.
• They are comfortable supporting clinical advisory boards, managing dashboards, tracking deliverables, and ensuring contract-related follow-ups and documentation are completed accurately and on time.
• Success in this role requires adaptability, strong follow-through, discretion with confidential information, and the ability to quickly learn evolving systems such as Salesforce and procurement tools.
• Candidates should thrive in a fast-paced, remote environment.

 
Purpose/Accountabilities:

• This role will provide support for contracts, operations and niche conferences to the Clinical Development Therapeutic Area.
• Reporting into the Senior Manager for Strategic Planning & Operations (SPO), this position will directly support logistics for niche scientific and clinical conferences, manage operational workflows, and support cross-functional activities.
• Position operates within a fast-paced environment, and the ideal candidate will possess the ability to take initiative, solve problems, work independently and exercise appropriate judgment.

 
Responsibilities:
Niche Conference & Event Support

• Partner with SPO to plan, operationalize and execute conferences relating to disease state discussions.
• Coordinate event logistics including room booking and investigator coordination.
• Track sponsorship commitments and provide weekly progress reports.

Operational & Business Support

• Support SPO in developing presentation materials, strong PowerPoint skillset helpful.
• Contribute to onboarding and communication workflows.

 
Contracting & Invoicing Coordination

• Support contracting workflows including Confidential Disclosure, Fee-for-Service, and Purchase Orders.
• Support resolution of contract and budget issues?
• Maintain contract tracking in appropriate systems ?
• Maintain payment data tracking in appropriate systems?
• Responsible for providing information for entry into systems

 
Day to Day Responsibilities:          

• Own the end-end planning for conferences: ideate, strategize, communicate with various stakeholders, plan the financials and execute the disease state conference and meeting in support of advancing medicines for patients.
• Must be comfortable generating PowerPoint presentations for executive leadership and getting executive buy-in.
• Work with Responsible company Employee (RAE) in requesting Confidential Disclosure Agreements (CDAs), Fee-For-Service (FFS) agreements, and Purchase Orders (POs).
• Provide active oversight and drive completion of contracts from request through execution.
• Serve as a subject matter expert to the team regarding contracting and invoicing policies and processes, creating documentation and training, as needed.
• Work with Sr. Mgr SPO on team meeting material preparation, new team member onboarding activities, and team communication platform.
• Includes generation of PowerPoint slides.
• Must be comfortable with creating Excel pivot tables, Tableau dashboards and condensing into weekly reports

 
Required Competencies & Skills:

• Exceptional knowledge of software packages (e.g. Office 365 esp. Excel, Word, PowerPoint, SharePoint, Microsoft Teams, SAP, Ariba, Smartsheet)? with ability to integrate and up-level using latest technologies such as GPT and LLMs
• Strong communication, attention to detail, ability to manage multiple priorities, problem solving, and ability to work independently.
• Experience with contracts and/or invoicing preferred.
• Proactively identifies and implements process improvement opportunities.
• Ability to create documentation for team processes.
• Excellent verbal and written communication skills. Communicates effectively within department.
• Negotiation and relationship management skills
• Tolerance of ambiguous situations, comfortable asking questions to obtain information needed to complete assigned tasks.
• Completes tasks and makes decisions with minimal direction and strong ability to prioritize multiple assignments.
• Self-motivates and takes full responsibility and ownership of tasks assigned.

 
Basic Qualifications:

• Masters degree OR Bachelors degree and 2 years of experience

OR

• Associates degree and 6 years of experience

OR

• High school diploma/GED and 8 years of experience

 
Red Flags:      

• Administrative assistants are not a right fit for this job.
• The client needs someone that has a good skillset with PowerPoint, Excel and has worked in the healthcare compliance space

 
Interview Process: 

• Phone with video on (virtual interviews)

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 40.00/hr.