Job Title: Sr Associate Clinical Contracts & Budgets
Duration: 12 Months
Location: Remote
Time Zone Preference:

• East Coast preferred
• OR candidates willing to start 7:00–8:00 AM PST

Overview:
Manager is looking for a proactive, highly organized operations professional who thrives in a coordination-heavy role and can take ownership of processes with minimal oversight. This individual will act as a liaison between internal stakeholders and contracting teams, helping drive contract workflows forward, provide status updates, and ensure nothing falls through the cracks.
The ideal candidate is a strong communicator who is comfortable working with busy stakeholders (including medical teams), asks thoughtful questions, and actively seeks solutions before escalating. They should be detail-oriented, resourceful, and capable of managing multiple priorities while maintaining structure and organization.
This is not a true Clinical contracting role; candidates should be comfortable coordinating and facilitating processes rather than executing contracts directly. We are prioritizing attitude, ownership, and problem-solving ability over deep technical contracting experience.

Purpose / Accountabilities:

• 50%: Contracting and invoicing support
• 25%: Business operations support
• 25%: Administrative support

This role will support the Global Development Obesity Therapeutic Area and report to the Sr. Manager Strategic Planning & Operations (SPO). The role will collaborate with legal, contract operations, and compliance teams.
The position operates in a fast-paced environment and requires initiative, problem-solving, independence, and sound judgment.

Responsibilities:
50% Contract Support:

• Own contracting support for the team
• Work with Responsible Client Employee (RAE) on CDAs, FFS agreements, and POs
• Drive contracts from request through execution
• Provide status updates and ensure timely completion
• Act as SME for contracting and invoicing processes
• Create documentation and training materials

25% Business Operations:

• Support Sr. Manager SPO with team meeting materials
• Assist with onboarding activities
• Support team communication platforms

25% Administrative Support:

• Maintain and update team calendar
• Track and manage team training completion
• Support expense reporting and travel booking
• Assist in planning and coordinating team events

Required Competencies and Skills:

• Strong computer and MS Office skills
• Experience with Smartsheet, Microsoft Teams, SharePoint, OneNote
• Experience with contracts and/or invoicing preferred
• High attention to detail and accuracy
• Ability to prioritize competing demands
• Ability to identify and implement process improvements
• Strong problem-solving capability
• Ability to create process documentation
• Excellent verbal and written communication skills
• Ability to work independently with minimal direction
• Strong ownership and accountability
• Comfortable working in ambiguous situations

Top 3 Must-Have Skill Sets:

• Strong problem-solving abilities with creativity, logical thinking, and resilience
• Strong communication skills and stakeholder collaboration
• Adaptability and flexibility with ability to handle changing priorities
• Strong ownership, critical thinking, and self-sufficiency

 
Day-to-Day Responsibilities:

• Manage contracts and invoicing workflows and provide status updates
• Administrative support including calendar, expenses, and travel
• Business operations support including meetings, communication, and onboarding

 
Basic Qualifications:

• Master’s degree
  OR
• Bachelor’s degree with 2 years of experience
  OR
• Associate degree with 6 years of experience
  OR
• High School Diploma/GED with 8 years of experience

 
Possible Extension:

• No

 
Red Flags:

• Overqualified candidates (JDs, heavy contract negotiators, attorneys)
• Candidates wanting to execute contracts instead of coordinate
• Pure administrative profiles lacking initiative
• Candidates likely to leave quickly
• Resistance to change or shifting dynamics
• Avoidance of challenges or lack of problem-solving examples
• Lack of confidence or hesitation to speak up
• Not proactive; does only minimum required work

 
Interview Process:

• Step 1: Screening interview with hiring manager
• Step 2: Interview with Laura Shotwell and Nicole Hentz
• All interviews conducted virtually

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 34.57/hr.