Title: Sales Coordinator
Duration: 12 months (Possibility of Extension and Conversion to FTE)
Location: Toronto, ON (43rd Floor, First Canadian Place)
Work Model: Onsite
Schedule: Monday–Friday, 9:00 AM – 5:00 PM
 
Description:
The Sales Coordinator provides operational, administrative, and onsite support to senior leadership and Advisor Sales teams. The role enables Relationship Managers and Consultants to focus on revenue-generating activities by handling coordination, sales support, reporting, and office logistics. This role is central to ensuring smooth execution across sales enablement, event coordination, and day-to-day operational support within a fast-paced financial services environment.
 
Roles and Responsibilities:

• Provide end-to-end sales coordination and administrative support to Relationship Managers and Consultant teams
• Act as a central point of contact for daily execution and ad-hoc sales support needs
• Track and maintain records of collaborative activities across sales teams for leadership reporting
• Support onsite sales operations including printing, shipping materials, and managing sales collateral
• Coordinate logistics for meetings, internal initiatives, and advisor-facing engagements
• Support meeting setup including room preparation, catering (water/coffee), and onsite readiness
• Process expenses, sponsorships, and administrative requests ensuring accuracy and compliance
• Partner with Sales, Marketing, Events, and Operations teams for seamless execution of initiatives
• Lead and execute small advisor/sales events (up to ~20 participants)
• Manage expense reporting for consultant teams
• Support continuous improvement of sales support processes

 
Must-Have Requirements:

• 3+ years of experience in financial services or asset management industry
• 5+ years of experience in one or more of the following:
• Event management (planning and execution)
• Sales support / administrative support / client service
• Communications
• Project management
• Experience supporting sales or distribution teams
• Experience working with senior leadership
• Strong proficiency in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint, CoPilot)
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Strong understanding of investment/sales-driven environments

 
Nice-To-Have:

• Experience in financial services distribution or advisor sales environment
• Exposure to marketing or event coordination teams
• Experience handling sponsorships or sales enablement activities
• Familiarity with client-facing or advisor engagement roles

Education:
University degree or equivalent experience
  
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 26.34/hr.