Title: Conference Coordinator
Duration: 12 months
Location: Toronto, Ontario (Monday to Friday, 8:00 am to 5:00 pm, in-office)
Travel: Candidate will be required to travel to events in the US and Canada as required; 10+ events annually
 
Objectives And Accountabilities:

• Maintaining data in systems used for the various conferences, such as but not limited to Dealogic, The Tiley System, Investor Conference Calendar, Global Metals & Mining Command Central, CVENT, the Conference App (including archive back-end), and “OneDrive.”
• Updating weekly Investor Conference Calendar.
• Responsible for tracking, updating, and reporting conference attendance for conference meetings.
• Updating and tracking the presenting company information, such as bios and presentation/marketing materials.
• Maintaining conference mailboxes.
• Help to prepare meeting materials, minutes, and post-conference survey and summaries.
• Working with internal and external suppliers to manage supplies and promotional items, and shipping and receiving during the conference.
• On-site execution. 

Education And Experience:

• Prior work experience in the financial services industry
• Prior work experience in the internet and data management
• University degree or college certificate in event management or a related field 

Skills And Competencies:

• Proficiency in Excel, Word, PowerPoint, and Outlook.
• Proficiency with the internet and internet-based programs.
• Strong written and verbal communication skills.
• Strong presentation skills – ability to speak to large groups and present results and progress.
• Team player, motivated and committed, self-starter and quick learner, confident, assertive, strong interpersonal skills, attention to detail, flexibility, and ability to work in ambiguity and under pressure.
• Must be proactive and tenacious and always maintain a professional disposition.
• Some overtime is required. 

Key Performance Indicators:

• Initiative
• Ability to also work independently
• Take accountability and report results and progress
• Drive timelines
• Teamwork and Cooperation
• Persistence and Tenacity
• Flexibility Communication
• Ability to Execute 

Roles Responsibilities (not limited to):

• Data management
• Mail merging
• System updates
• Report pulling/building
• Coordinating meetings/schedule keeping
• Strategic planning
• Documenting and presenting 

Must Have Skills:

• MS Office (Word, Excel, PPT, Outlook) proficiency.
• Tech savvy/able to troubleshoot tech issues.
• Critical thinking.
• Sales/Executive assistant experience (1-2 years).
• Personable with the ability to simultaneously complete back-end/admin-related tasks while maintaining a professional level of communication with clients.
• Excellent verbal and written communication (personality for phone calls and working with C-level executives).
• Ability to liaise with stakeholders of various seniority, and accommodate requests in a professional, timely manner.
• Ability to work in a fast-paced environment and pivot based on the requirements.
• Admin/office clerical experience. 

Nice to have skills:

• CVENT
• Dealogic
• Salesforce
• SharePoint

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 31.36/daily.