Sr Associate
Spectraforce
Thousand Oaks, California
Remote
5 hours ago
Job Description
Title: Sr Associate
Location: Remote
Duration: 1 year
***REMOTE *** Can sit anywhere in US and work the business hours in their location. Please list location on their resume.
Standard working hours
Ideal candidate: 2+ YOE
· What type of qualities/characteristics are you looking for in candidates to work best with your team? Detail orientated, team working ability to multi task, meet deadlines.
· What are your non negotiables for candidates? Must have SharePoint and Teams experience. Must have experience taking meeting minutes.
· 3 Qualities of your ideal candidate? Detail orientated, SharePoint experience, ability to work in a quick pace environment
Successful candidate:
Manager would like an individual who has strong SharePoint, Teams, and Smart Sheets experience, including ownership, maintenance, modifications, and access controls. Attention to detail and quality minded individual, who can make sound judgements and decisions and understands when to escalate.
This individual also needs the ability to confidently take detailed meeting minutes and can anticipate expectations and needs for those meetings.
Ability to communicate clearly, with limited follow up. Can anticipate next steps. Ability to request guidance when needed. Ability to build relationships within a Global Team. Someone who is proactive. Needs to be able to follow defined timelines and prioritize workload.
Purpose of this role is to ensure timely and accurate support and maintenance to R&D SG.
SUMMARY
• Support oversight of suppliers through:
o Reviewing recently qualified suppliers for accuracy and consistency across RDSG tools/systems
o Facilitation of supplier governance meetings, as needed
o Support Governance Leads with scheduling meetings and taking minutes, as needed
• Support identification and implementation of best practices from client’s functions and therapeutics areas
• Contribute to departmental and cross functional initiatives and special projects as identified by management or business needs
• Manage and maintenance of RDSG tools including but not limited to Smart Sheets, Teams sites, SharePoints, and Power Apps
• Strong IT skills for tools/systems maintenance
Fulfilling Onboarding / offboarding requests of FSP users as part of the Business Support team.
Soft Skills:
• Excellent verbal and written communication skills.
• Communicates effectively within department and problem solving mindset
• High attention to detail/reporting accuracy, while also able to focus on the overall problem/solution
• Completes projects and makes decisions with minimal direction and strong ability to develop prioritization and completion timeframes for multiple assignments
• Tolerance of ambiguous situations
• Strong project management skills and leads projects as required
• Provides analyses and recommendations to support decisions by team management
Basic Qualifications:
Master’s degree
OR
Bachelor’s degree and 2 years of Supplier Governance experience
OR
Associate’s degree and 6 years of Supplier Governance experience
OR
High school diploma / GED and 8 years of Supplier Governance experience
Basic Qualifications
Master’s degree
OR
Bachelor’s degree and 2 years of experience
OR
Associate’s degree and 4 years of experience
OR
High school diploma / GED and 6 years of experience
Top 3 Must Have Skill Sets:
Detail orientated
team working ability to multi task,
meet deadlines.
Experience taking meeting minutes.
Day to Day Responsibilities:
• Support oversight of suppliers through:
o Reviewing recently qualified suppliers for accuracy and consistency across RDSG tools/systems
o Facilitation of supplier governance meetings, as needed
o Support Governance Leads with scheduling meetings and taking minutes, as needed
• Support identification and implementation of best practices from client’s functions and therapeutics areas
• Contribute to departmental and cross functional initiatives and special projects as identified by management or business needs
• Manage and maintenance of RDSG tools including but not limited to Smart Sheets, Teams sites, SharePoints, and Power Apps
• Strong IT skills for tools/systems maintenance
Fulfilling Onboarding / offboarding requests of FSP users as part of the Business Support team.
Possible Extension:
Yes
Red Flags:
No meeting minute experience
No Teams experience
Interview Process:
Video / telephone with Hiring Manager
2nd Interview with Snr RDSG Manager
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 26.11/hr.
Location: Remote
Duration: 1 year
***REMOTE *** Can sit anywhere in US and work the business hours in their location. Please list location on their resume.
Standard working hours
Ideal candidate: 2+ YOE
· What type of qualities/characteristics are you looking for in candidates to work best with your team? Detail orientated, team working ability to multi task, meet deadlines.
· What are your non negotiables for candidates? Must have SharePoint and Teams experience. Must have experience taking meeting minutes.
· 3 Qualities of your ideal candidate? Detail orientated, SharePoint experience, ability to work in a quick pace environment
Successful candidate:
Manager would like an individual who has strong SharePoint, Teams, and Smart Sheets experience, including ownership, maintenance, modifications, and access controls. Attention to detail and quality minded individual, who can make sound judgements and decisions and understands when to escalate.
This individual also needs the ability to confidently take detailed meeting minutes and can anticipate expectations and needs for those meetings.
Ability to communicate clearly, with limited follow up. Can anticipate next steps. Ability to request guidance when needed. Ability to build relationships within a Global Team. Someone who is proactive. Needs to be able to follow defined timelines and prioritize workload.
Purpose of this role is to ensure timely and accurate support and maintenance to R&D SG.
SUMMARY
• Support oversight of suppliers through:
o Reviewing recently qualified suppliers for accuracy and consistency across RDSG tools/systems
o Facilitation of supplier governance meetings, as needed
o Support Governance Leads with scheduling meetings and taking minutes, as needed
• Support identification and implementation of best practices from client’s functions and therapeutics areas
• Contribute to departmental and cross functional initiatives and special projects as identified by management or business needs
• Manage and maintenance of RDSG tools including but not limited to Smart Sheets, Teams sites, SharePoints, and Power Apps
• Strong IT skills for tools/systems maintenance
Fulfilling Onboarding / offboarding requests of FSP users as part of the Business Support team.
Soft Skills:
• Excellent verbal and written communication skills.
• Communicates effectively within department and problem solving mindset
• High attention to detail/reporting accuracy, while also able to focus on the overall problem/solution
• Completes projects and makes decisions with minimal direction and strong ability to develop prioritization and completion timeframes for multiple assignments
• Tolerance of ambiguous situations
• Strong project management skills and leads projects as required
• Provides analyses and recommendations to support decisions by team management
Basic Qualifications:
Master’s degree
OR
Bachelor’s degree and 2 years of Supplier Governance experience
OR
Associate’s degree and 6 years of Supplier Governance experience
OR
High school diploma / GED and 8 years of Supplier Governance experience
Basic Qualifications
Master’s degree
OR
Bachelor’s degree and 2 years of experience
OR
Associate’s degree and 4 years of experience
OR
High school diploma / GED and 6 years of experience
Top 3 Must Have Skill Sets:
Detail orientated
team working ability to multi task,
meet deadlines.
Experience taking meeting minutes.
Day to Day Responsibilities:
• Support oversight of suppliers through:
o Reviewing recently qualified suppliers for accuracy and consistency across RDSG tools/systems
o Facilitation of supplier governance meetings, as needed
o Support Governance Leads with scheduling meetings and taking minutes, as needed
• Support identification and implementation of best practices from client’s functions and therapeutics areas
• Contribute to departmental and cross functional initiatives and special projects as identified by management or business needs
• Manage and maintenance of RDSG tools including but not limited to Smart Sheets, Teams sites, SharePoints, and Power Apps
• Strong IT skills for tools/systems maintenance
Fulfilling Onboarding / offboarding requests of FSP users as part of the Business Support team.
Possible Extension:
Yes
Red Flags:
No meeting minute experience
No Teams experience
Interview Process:
Video / telephone with Hiring Manager
2nd Interview with Snr RDSG Manager
Applicant Notices & Disclaimers
- For information on benefits, equal opportunity employment, and location-specific applicant notices, click here
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 26.11/hr.