Position Title: Biologics Development - Business Operations Associate
Work Location: Seattle 400 Dexter - WA
Assignment Duration: 12 Months
Work Schedule: Mon-Fri(normal business hours)
Work Arrangement: 50% Onsite

Position Summary:
The Business Operations Associate provides administrative and operational support to the CTD Strategy, Planning & Operations organization by coordinating procurement activities across capital equipment purchases, ad hoc laboratory supplies, contracts, invoicing, and spend tracking.
This role supports day-to-day procurement execution by ensuring requests are processed accurately, documentation is complete, and activities follow established procedures.

Duties:

Capital Equipment Procurement Support
• Coordinate capital equipment purchase requests by gathering required specifications, documentation, and approvals.
• Support the collection of supplier quotations and route materials for review and approval by senior procurement staff.
• Create and track purchase requisitions and purchase orders in accordance with internal procedures.
• Track order status, delivery schedules, and installation milestones.
• Coordinate communication between Lab Operations, Facilities, and vendors to support delivery and equipment readiness.
• Ensure all procurement documentation aligns with internal capital approval and compliance processes.

Ad Hoc Laboratory Supply Procurement
• Review laboratory supply requests for completeness, accuracy, and required approvals.
• Execute purchase orders using approved suppliers, catalogs, and sourcing channels.
• Track order fulfillment and follow up with suppliers to support timely delivery.
• Maintain accurate records of orders, confirmations, and receipts.
• Escalate discrepancies, fulfillment issues, or non-standard requests to senior team members.

Invoice Processing & Reconciliation Support
• Track invoice status and identify discrepancies related to pricing, quantities, or proof of receipt.
• Support invoice reconciliation within Procure-to-Pay (P2P) systems.
• Maintain invoice logs and supporting documentation.
• Escalate unresolved invoice issues to procurement or finance partners for resolution.

Operational & Administrative Support
• Maintain organized procurement documentation to support audit readiness and compliance.
• Support process adherence by following defined SOPs and escalation paths.
• Assist senior procurement staff with special projects and initiatives as assigned.
• Continuously learn procurement systems, policies, and best practices.

Systems & Tools
• Ariba (requisitioning and purchase orders)
• SAP (financial and vendor data)
• Icertis (contract tracking)
• SharePoint (documentation)
• Microsoft Office tools – Access and Outlook (tracking, reporting and communication)

Qualification & Experience:
• Required Bachelor's degree in business administration, scientific discipline, or equivalent qualification
• 3 years supporting procurement-related activities or comparable operational roles
• Foundational experience or strong interest in procurement, operations, or supply chain support functions
• Exposure to purchasing, invoicing, or financial processes preferred
• Robust attention to detail and organizational skills to manage multiple priorities and adapt to shifting deadlines
• Effective communication skills for collaboration across various teams
• Proficiency in Microsoft Excel, Word, and email tools
• Willingness to learn procurement systems and processes with guidance
• Working knowledge of ERP systems such as SAP and Ariba preferred
• Strong organizational abilities and meticulous attention to detail
• Excellence in verbal and written communication
• Collaborative, service-oriented mindset
• Comfort engaging with both technical and non-technical stakeholders

Additional Information (If Applicable):
Additional Job Requirements:
None

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 55.00/hr.