Administrative Assistant
4 Months
Seatac WA 98198
 

Key Duties

• Professionally greets all visitors, directing them to the appropriate party, service, or location.
• Organizes and implements office functions including procurement of supplies, maintaining office records, and supporting relationships with Client's office vendors.
• Follows established security procedures by monitoring guests and issuing visitor badges.
• Receives and analyzes SCM department Help Intake requests and internal and external SCM mailboxes checking that all data is accurate to route to the appropriate team member.
• Maintains the SCM Desk Reference Training Manual and documents and communicates actions, irregularities, and continuing needs.
• Assists with contract processes, forms, reporting, and compliance, providing training when necessary.
• Assists with developing templates and guidance documents for the department ensuring that the documents are suitably maintained and relevant.
• Prepares mailings and general correspondence to employees and visitors
• Requests necessary service/maintenance for the client's General Office Front Desk office equipment to ensure optimum efficiency.
• Executes all responsibilities with a focus on achieving client's goals and objectives, and conforming to all policies, procedures and legal requirements.

Job-Specific Experience, Education & Skills
Required

• 1 year of experience in a fast-paced office environment, or related area.
• Excellent interpersonal and communication skills (written and verbal communication and listening skills).
• Demonstrates careful attention to detail or essential elements and accuracy of information delivering information.
• Knowledge of general administrative and clerical procedures and the ability to operate basic office machines (telephone, copier, fax, printer, etc.).
• Knowledge of customer service principles and practices, and the ability to handle multiple assignments simultaneously with accuracy, some of which may be confidential in nature.
• Ability to establish and maintain harmonious relations with client's employees, vendors and the public.
• Demonstrates verbal, visual, and auditory ability to act swiftly in an emergency.
• Proficiency with Microsoft Office applications (e.g., Word, Excel, PowerPoint, and Outlook).
• High school diploma or equivalent is required.
• Minimum age of 18.
• Must be authorized to work in the U.S.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 31.03/hr.