Executive Assistant/Department Admin Support 4
Location: San Jose, CA 95134
Duration: 3 Months
 
Description:
Key responsibilities:

• Displays professional etiquette, maintains discretion, and uses appropriate interpersonal skills in interactions at all organizational levels.
• Manage multiple complex calendars, coordinate meetings, and prioritize scheduling across time zones
• Arrange and manage high volume domestic and international travel, including itineraries, accommodations, visas, and expense reporting
• Proactively handles responsibilities and consistently delivers exceptional results
• Draft, edit, and format correspondence, reports, and presentations using Microsoft Office Suite
• Handle confidential communications and ensure timely responses to priority items
• Coordinate logistics for team meetings, site events, and large group functions
• Oversee office supply inventory, equipment maintenance, and vendor coordination
• Manage incoming and outgoing communications, mail, and package distribution
• Serve as liaison between leadership, internal departments, and administrative peers across Micron sites
• Provide backup support to team members, other administrative staff and departments as needed
• Provide concierge support to executives’ teams, building and floor support with questions, travel, notary service, business card ordering, supply or equipment ordering and resource seeking
• Assist with onboarding and training of new administrative professionals
• Assist with site activities through planning, volunteering, and execution
• Support Workforce Development initiatives, including technical article submissions

 
Qualifications:

• Minimum 5 years of experience supporting senior executives in a fast-paced environment
• Proficiency in multiple calendars management, complex domestic and international travel, and working across global time zones
• Proven ability to balance and manage multiple priorities with discretion, professionalism, and limited oversight
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite and virtual collaboration tools
• Demonstrated ability to work independently and collaboratively
• Notary Public certification (or willingness to obtain)

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 47.00/hr.