Position Title: Medical Grants and Sponsorship Manager
Work Location: Cambridge, MA 02139
Assignment Duration: 6 months contract to hire
Work Schedule: 08:00 AM  - 05:00 PM
Work Arrangement: Hybrid, 2 days per week on-site

Position Summary:

• The Medical Grants and Sponsorship Manager provides operational support for the review, coordination, and administration of educational grants and sponsorship programs.
• This role helps manage grant submissions, coordinate communications with applicants and internal stakeholders, track agreements and payments, and support reporting and operational analysis.

 
Key Responsibilities:

• Support the operational triage and review of educational grant and sponsorship proposals by assessing submissions for accuracy, completeness, and alignment with internal guidelines.
• Monitor and manage applicant communications and inquiries, and collaborate with internal teams to support the grant review process and ensure timely responses.
• Co-develop the annual educational budget for disease areas, ensuring alignment with strategy and goals and adjusting forecasts based on changing business needs.
• Collaborate with Medical Directors, Ethics & Compliance (E&C), and Legal to establish or update medical education grant focus areas. Co-lead strategic approval of grants, sponsorships, and memberships (e.g., independent medical education grants, non-educational grants, medical sponsorships, corporate memberships) and serve as a voting member of the review team.
• Lead the development of Calls for Grant Applications (CGAs) with input from Medical Directors, Scientific Directors, Publication Managers, and other Medical Affairs stakeholders. Manage the Legal and E&C approval process, posting, review, and strategic decision-making related to CGAs.
• Oversee daily operational and project management activities associated with educational grants and Medical Affairs sponsorship processes (e.g., intake, review, tracking, scope changes, reconciliation, closeout, and reporting), and recommend process improvements as needed.
• Analyze final evaluation reports from grant recipients in partnership with the External Engagement Lead to identify educational gaps, insights, and impact, and communicate findings to internal teams.
• Manage external funding evaluations of supported grants, including audit activities in partnership with Legal and Ethics & Compliance, and resolve any audit-related issues.
• Support the generation of reports and analyses of supported programs in collaboration with Operations and Independent Medical Education teams.
• Develop communications, resources, and training materials to drive awareness of procedures, requirements, and funded programs.
• Ensure compliance with all relevant SOPs, policies, and industry guidelines.

 
Qualification & Experience:

• Bachelor’s degree in a health science–related field required.
• Experience with corporate giving, educational grants, or sponsorship programs.
• 2+ years of experience in Medical Affairs, medical education, educational granting, or related pharmaceutical industry functions.
• Knowledge of legal and regulatory guidelines related to independent medical education, pharmaceutical industry standards, and publication guidelines.
• Experience tracking and managing budgets.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Demonstrated ability to collaborate effectively with cross-functional teams.
• Strong organizational, analytical, and problem solving skills.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 35.00/hr.