Job Tittle-Administrative Assistant: IV
Duration- 2 year contract with a strong possibility of conversion based on performance.
Location-San Diego, CA
Schedule: 4 days a week onsite (Monday- Thursday) and one day remote (Friday)

Key Responsibilities

• Manage and coordinate meetings for project planners and internal stakeholders
• Assist in distributing projects and workload from the Franchise Team to construction and other operational groups
• Package and process work orders accurately and efficiently
• Handle and manage customer refunds and account-related requests
• Maintain and manage customer accounts using S4 and SAP systems
• Provide administrative support for relocation conversion and municipal projects
• Coordinate with cross-functional teams including construction, planning, and finance
• Track project documentation, updates, and administrative deliverables
• Support billing, accounting, and financial administrative tasks as needed

Required Qualifications / Must-Haves:

• Previous experience as Administrative Assistant, Program Analyst, or Project Coordinator
• Strong administrative experience supporting project, billing, accounting, or financial teams
• Experience working with Microsoft Office (Excel, Outlook, Word, PowerPoint)
• Experience with SAP and S4 systems preferred
• Strong organizational and multitasking skills in a fast-paced environment
• Excellent communication, adaptability, and flexibility
• Ability to work with multiple stakeholders and shifting priorities
• 8+ Years of Experience

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 39.70/hr.