Operations Administrator
12 Months
Location - Any one of the below
New York, NY 10001 (Preferred)
Boston MA 02110
Milwaukee WI 53129

Description
This role will support and maintain financial and administrative aspects of data center consulting and operations
projects in coordination with the Operations Manager, Finance Manager, and Project Managers. This role supports
third-party and subcontractor contract management, third-party invoices, labor cost tracking, expense tracking, and
other administrative needs.

Responsibilities

• Collaborate with Project Managers, Directors, and Finance (Finance Manager/Controller/Project Accountants) to coordinate project financial needs.
• Fill and submit proposal request forms including labor, contractor, expense, and profit estimates based on client proposals and resource schedules.
• Work with finance managers and project managers to update Salesforce revenue forecasts.
• Support finance manager with project expense accruals to maintain appropriate project profitability; monitor project financial health and office portfolio performance.
• Run and distribute standard project/financial reports for staff as needed; support visibility into project status and performance.
• Support fixed fee and time/material projects by coordinating time entry and expense reports with Project Managers; process transfers/corrections of billable employee hours as needed.
• Provide administrative support to the Finance Manager and ad hoc administrative/project support to staff.
• Assist in post-project financial performance evaluation process for major projects (central repository, basic graphs/dashboards, periodic review) to inform future proposals and opportunity evaluation.
• Prepare and coordinate third-party vendor requisitions and purchase orders.
• Administer subcontracts and vendor relationships; manage and track third-party vendor accounts. 
• Produce and manage third-party progress billings and subcontractor invoicing.
• Manage UPS invoicing for the Mission Critical Team and NYC office.
• Order and track field tools / equipment.

Qualifications

• Degree or equivalent college education from an accredited institution with major course work in accounting, business administration, or a closely related field, OR
• Two (2) years of accounting, project accounting, administration, or project coordination in a
• fast paced, large volume professional and customer service environment.
• Experience working in engineering consulting or construction industry a plus.

Knowledge/Skills

•  Proficiency in MS Office and Google Workspace.
• Effective communication, interpersonal, and problem-solving skills.
• Strong organizational, financial, and administrative skills.
• Highly motivated and proactive, focused on achieving results.
• Must be dependable and able to multi-task with a strong attention to detail.
• Ability to work well independently and as a team.
• Experience with SAP, BillQuick, Workday, Salesforce, Concur, Ariba, and/or DataServ a plus.

  
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 32.00/daily.