Position: Office Manager/ Executive Assistant 
Location: Raleigh/Durham Onsite 
Type: Direct hire 


ESSENTIAL FUNCTIONS:
Executive Assistant

• Arranges corporate travel and meetings by developing itineraries and agendas; booking other transportation; arranging lodging and meeting accommodations
• Handles day to day calendar management
• Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans
• Ability to communicate with c-suite level and high-profile individuals and have strong level of confidentiality and discretion
• Handle confidential and sensitive information with care
• Helps to prepare presentations as needed

Front Office & Office Management

• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries
• Maintains security by following procedures; issuing visitor badges
• Documents and properly distributes all incoming mail and packages
• Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
• Organize completed employee orders/coordinate transfer to Raleigh/checking in and out of storage cabinets
• Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations.
• Manage general facility maintenance needs and serve as point person for overseeing vendors for housekeeping of office facilities
• Assist with event coordination for company outings, parties, meals, and events
• Partner with HR to maintain office policies as necessary
• Supervises the maintenance of office equipment, including copier, fax machine, etc.
• Manage relationships with vendors and service providers ensuring all deadlines and invoices are handled appropriately
• Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans
• Work with donations of product with various charities

COMPETENCIES:

• Should have excellent organizational skills
• Proficiency with MS Office
• Should have good written and verbal communication and interpersonal skills
• Should possess the capability of following orders and completing the same in the assigned time
• Ability to efficiently coordinate workings with internal workers of the company
• Ability to efficiently manage time and meet all deadlines
• Must be flexible as challenges present themselves

DESIRED EDUCATION AND EXPERIENCE:

• Bachelor’s or Associate’s degree, or equivalent, in any related field of study from an accredited institution
• 5+ years of experience in an administrative role
• Experience using Blue Cherry, a plus

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 78000.00/Yearly.