Job Title: Project Coordinator/Program Operations Specialist
Duration: 12 months | Possible Permanent based on budget and performance
Location: Chicago, IL 60661
Worksite: Hybrid | Mon – Fri | 8:00 AM – 5:00 PM
 Role Summary
The Project Coordinator functions as the single point of contact for one or more projects, ensuring seamless coordination, communication, and execution of all project related activities. This role is responsible for early stage involvement, interval planning, key deliverables, project support services, and driving on time delivery of all milestones. The role requires strong analytical ability, cross functional collaboration, and a proactive approach to identifying efficiency improvements and resolving risks or gaps.Key Responsibilities
Project Coordination & Execution

• Serve as the primary interface for assigned projects.
• Engage upfront on project intervals, deliverables, and support requirements.
• Ensure execution of all key milestones to support on time project delivery.

Process Improvement

• Identify opportunities for enhanced efficiency and best practice application.
• Provide recommendations that support program development and execution.

Cross Functional Communication

• Communicate and interface with all organizational levels, including senior leadership.
• Lead weekly team meetings with project stakeholders; drive next steps and action ownership.
• Prepare and deliver weekly program summaries, including status updates and resolution plans.

Issue, Risk & Gap Management

• Proactively identify, escalate, and/or drive closure of issues and risks.
• Maintain visibility into project gaps and develop mitigation plans.

Data Integrity & Analytics

• Maintain accurate data across internal and external procurement databases.
• Use data analytics tools to monitor supplier performance and identify compliance risks or bottlenecks.

Timeline & Documentation Management
Develop and maintain project timelines for:

• Legal document status
• Application progress
• Project milestones
• Issues and risks
• Document outputs from weekly team meetings and distribute updates.

Basic Requirements

• Required Degree: Business Administration (BBA), Project Management or related field
• 4–7 years of procurement experience (both direct and indirect spend).
• Strong analytical background; proficiency with data management and analytical tools.
• Legal authorization to work in the U.S. indefinitely is required.

Required Experience

• General Procurement and Supply Chain experience
• Google Suite: Google Sheets, Google Docs, and Google Slides
• Microsoft Suite: Excel, Word, PowerPoint, and Outlook
• Tableau: Hands on experience creating dashboards, reports, and data visualizations

Preferred Skills

• Coupa
• MTCM
• Agile ERP Systems
• Oracle ERP Systems

Preferred Certifications

• PMP (Project Management Professional): For experienced project managers — is a plus
• CAPM (Certified Associate in Project Management): For entry level project managers — is a plus

Preferred Qualifications

• In depth experience with international trade and global regulatory environments.
• Demonstrated ability to manage complex projects and cross functional teams.
• Expertise in data visualization and advanced analytical modeling.
• Excellent written and verbal communication skills.

Additional Preferred Experience

• Experience working on federal contracts; familiarity with federal contract regulations is a strong plus.

 
  
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 84.62/daily.