Job Description
Position Title: Administrative Assistant IV
Work Location: Mettawa, Illinois
Assignment Duration: 12 months (With Potential Extension)
Work Arrangement: Onsite
Position Summary: To provide administrative support to members of the Immunology department. Process organizational and administrative routine tasks for the Immunology department.
Background & Context: The organization is looking for high-level administrative support within a specialized scientific department to manage complex scheduling and departmental logistics.
Key Responsibilities:
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Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site.
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Meetings/travel activities - Assist in organization of appointments, invitations, room bookings, catering, document preparation; minute taking, meeting follow up.
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Organizing business trips (travel and accommodation) and travel expense claims, as necessary.
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Processing post/mail - Management of incoming and outgoing post for the department.
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Budget - Supports the Immunology team in all administrative matters related to budget control - Creating Purchase Request Orders and reporting goods reception - Review/approval of invoices and documentation.
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Uses advanced software skills to perform work assigned.
Qualification & Experience:
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High School diploma or equivalent. Some college preferred.
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5+ years previous admin experience or equivalent.
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Operates with little instruction and minimal supervision.
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Advanced knowledge of Microsoft Office Suite, Adobe Acrobat and Outlook
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Effective communication -written and verbal.
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Planning and organization
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Time management/prioritizing
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At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 29.00/daily.