Job Title: Editor (Medical / Promotional Content)
Work Model: Remote 
Duration: Contract up to 2 Years – based on performance and business need.
Start Date: ASAP
Work Hours: Monday – Friday | 8:15 AM – 4:55 PM CST
Travel: Not required (only occasional department meetings - optional)
Weekend Work: Not expected, except during major campaign launches if needed
 
Job Overview:
We are seeking an experienced Editor to support the Marketing Operations team by managing the editorial review and approval process for promotional and non-promotional materials. This role focuses on reviewing, editing, and facilitating approvals of marketing and medical content within a structured regulatory environment.
The position requires strong attention to detail, medical editing expertise, and experience working within regulated industries such as pharmaceutical or healthcare. The editor will collaborate with marketing teams, agencies, and cross-functional stakeholders to ensure that materials meet editorial, regulatory, and quality standards before approval and distribution.
This role primarily focuses on editing and reviewing content rather than creating new content, although minor wording adjustments may be required.
 
Required Qualifications:

• Bachelor’s degree in science, healthcare, communications, or a related field, or equivalent work experience.
• Strong editorial and proofreading experience.
• Experience reviewing regulated content, preferably in pharmaceutical, healthcare, or medical environments.
• Exceptional attention to detail and quality control skills.
• Strong written and verbal communication skills.
• Ability to collaborate with cross-functional teams and external agencies.
• Comfort working within structured review and approval workflows.

• Medical editing experience within pharmaceutical, biotech, healthcare, or medical communications environments.
• Knowledge of the AMA Style Guide.
• Experience reviewing promotional or marketing materials in regulated industries.
• Experience using Veeva Promomats or similar content approval systems.
• Familiarity with FDA advertising and promotional submission processes would be ideal.

 
Key Responsibilities:
Editorial Review & Quality Control

• Review and edit promotional, non-promotional, and internal materials to ensure accuracy, clarity, and consistency.
• Perform quality control checks on materials prior to routing them through the approval workflow.
• Ensure materials adhere to editorial standards, regulatory guidelines, and style conventions, including the AMA Style Guide when applicable.
• Identify necessary edits or revisions and clearly communicate feedback to stakeholders.
• Support regulatory and QC reviews during the approval process.

Review & Approval Workflow Management

• Coordinate the review and approval process for marketing and promotional materials.
• Maintain knowledge of approval routing processes and SOP requirements and ensure materials are routed appropriately.
• Facilitate PRC (Promotional Review Committee) meetings, including preparing agendas, documenting discussions, and capturing meeting outcomes.
• Support final approvals, re-approvals, and other review types as required.

Collaboration & Communication

• Work closely with marketing teams, agencies, regulatory teams, and other stakeholders throughout the approval process.
• Communicate required edits, feedback, and changes clearly and efficiently.
• Partner with marketing operations teams to prioritize review workflows, especially during major campaign launches or label updates.

System & Workflow Management

• Manage workflows within Veeva Promomats or similar electronic review systems.
• Maintain user profiles, training access, and permissions for sponsors, agencies, and reviewers within the system.
• Serve as a point of contact for system maintenance and optimization in collaboration with vendors and IT teams.
• Assist with system validation activities related to workflow tools.

Regulatory & Compliance Support

• Support FDA Ad Promo submission processes, including preparation of Form 2253 and related documentation.
• Coordinate submission materials and collaborate with regulatory operations teams.
• Archive regulatory correspondence according to compliance guidelines.

Reporting & Process Improvement

• Generate workflow and system metrics reports to support process improvements and compliance monitoring.
• Contribute to the development and updates of departmental procedures and work instructions.
• Develop and maintain training resources related to the review process and workflow tools.
• Train internal teams, agencies, and reviewers on editorial workflows and system usage.

 
Content Types Reviewed:
The editor will review a variety of materials, including:

• Promotional and advertising content
• Marketing campaign materials
• Internal training decks and presentations
• Educational and informational materials
• Internal communications and resources used by internal teams

The role supports teams working on oncology-related brands, so comfort with medical and scientific terminology is important.
 
Candidate Profile:
Successful candidates typically come from backgrounds such as:

• Pharmaceutical or biotech companies.
• Advertising Agencies supporting regulated healthcare clients.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 45.00/hr.