Title: Operations Admin Specialist - Mid-Level
Location:  Westlake, Texas 76262
Duration: 6 Months
Shift: 5 Days per week (Standard business hours)

Job Overview:
The Operations Admin Specialist will be responsible for processing client information and grant instructions by transferring data from a daily spreadsheet into the company system as manual grant requests. This role requires strong attention to detail, proficiency with Microsoft Office tools, and effective communication skills.
 
Key Responsibilities:

• Download and review daily emailed spreadsheets containing client information and grant instructions.
• Transfer and enter data accurately into the internal system as manual grant requests.
• Maintain detailed notes and documentation within internal systems and records.
• Use Microsoft Excel and Outlook to manage data and communications.
• Send internal and external emails as needed to clarify instructions or provide updates.
• Contact donors or advisors via phone when clarification on grant instructions is required.
• Ensure accuracy and compliance when processing client information.
• Demonstrate strong attention to detail and organization when handling multiple requests.
• Adapt to changing priorities and support operational needs.

 
Required Skills & Qualifications:

• Strong knowledge of Microsoft Office Suite (especially Excel and Outlook).
• Excellent written and verbal communication skills.
• High level of attention to detail and accuracy.
• Strong organizational and documentation skills.
• Ability to manage multiple tasks in a fast-paced environment.
• Resourceful, adaptable, and proactive problem solver.
• Positive attitude with a growth mindset.

 
Additional Opportunities:

• Possibility to be cross trained on additional operational tasks based on workload and performance.
• Opportunity to expand responsibilities as business volumes and team needs evolve.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 30.00/hr.