Office Manager
Spectraforce
Greenwich, Connecticut
3 hours ago
Job Description
Position Title: Office Manager
Work Location: Greenwich, CT 06830
Assignment Duration: 12 Months (contract-to-hire)
Hours are 8a-5pm est. Required to be on site daily.
Description:
The Office Manager will be the front-line face at our corporate headquarters. It will focus on helping
us create a more productive work environment while ensuring that our clients and colleagues get
the support they need. This position will manage multiple projects simultaneously in a fast-paced
environment, so it is vital to be organized, adaptable, and have a strong work ethic.
The ideal candidate is reliable, punctual, and deadline-driven, with a background in office
administration. To be successful in this role, you should have a warm demeanor, maintain a positive
attitude, and be flexible to jump in where needed.
Roles & Responsibilities
› Greet and direct visitors, answer the phones and sign for deliveries during established business
hours.
› Manage multiple Outlook calendars for company leadership and meeting rooms, always
ensuring to meet the executive needs.
› Ensure that all company-wide internal correspondence is distributed as paper memos and
posted on the company intranet.
› Monitor supplies and inventory for office and break room; submit purchase requests to
management when necessary.
› Keep front office and break room tidy throughout the day. Coordinate delivered meals to the
office and assist with set up / clean up.
› Coordinate and plan company social events that take place during and after business hours.
Scheduling reservations, planning décor or materials, and attending outside of business hours as
needed.
› Follow office workflow procedures to ensure maximum efficiency.
› Maintain electronic and physical files and records with effective filing systems.
› Monitor office expenditures and handle all office contracts (rent, service, etc.).
› Deal with customer complaints or issues; escalate when needed.
› Submit expense reports for applicable senior leaders.
› Assist in vendor relationship management.
› Support other teams with various administrative tasks (redirecting calls, disseminating
correspondence, scheduling meetings, etc.).
Commercial & Sales Responsibilities
› Assist with projects as requested to successfully implement various software.
› Assist with administration of automation tools, configuration, training, and reporting as
requested by the Client Success Team.
› Assist with Salesforce administration regarding implementation and training as needed.
› Assist the proposal team with writing, editing, and managing proposals as requested.
Required Experience / Qualifications
› Associate Degree in Business or a related field required (Bachelor's degree preferred)
› 2+ years experience in office administration
› Proven experience as an office manager or in a similar role
› Outstanding knowledge of MS Office, "back-office," and accounting software
› Strong written and oral communication skills; exceptional interpersonal skills
› Ability to speak professionally with others to convey information effectively
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 38.00/daily.
Work Location: Greenwich, CT 06830
Assignment Duration: 12 Months (contract-to-hire)
Hours are 8a-5pm est. Required to be on site daily.
Description:
The Office Manager will be the front-line face at our corporate headquarters. It will focus on helping
us create a more productive work environment while ensuring that our clients and colleagues get
the support they need. This position will manage multiple projects simultaneously in a fast-paced
environment, so it is vital to be organized, adaptable, and have a strong work ethic.
The ideal candidate is reliable, punctual, and deadline-driven, with a background in office
administration. To be successful in this role, you should have a warm demeanor, maintain a positive
attitude, and be flexible to jump in where needed.
Roles & Responsibilities
› Greet and direct visitors, answer the phones and sign for deliveries during established business
hours.
› Manage multiple Outlook calendars for company leadership and meeting rooms, always
ensuring to meet the executive needs.
› Ensure that all company-wide internal correspondence is distributed as paper memos and
posted on the company intranet.
› Monitor supplies and inventory for office and break room; submit purchase requests to
management when necessary.
› Keep front office and break room tidy throughout the day. Coordinate delivered meals to the
office and assist with set up / clean up.
› Coordinate and plan company social events that take place during and after business hours.
Scheduling reservations, planning décor or materials, and attending outside of business hours as
needed.
› Follow office workflow procedures to ensure maximum efficiency.
› Maintain electronic and physical files and records with effective filing systems.
› Monitor office expenditures and handle all office contracts (rent, service, etc.).
› Deal with customer complaints or issues; escalate when needed.
› Submit expense reports for applicable senior leaders.
› Assist in vendor relationship management.
› Support other teams with various administrative tasks (redirecting calls, disseminating
correspondence, scheduling meetings, etc.).
Commercial & Sales Responsibilities
› Assist with projects as requested to successfully implement various software.
› Assist with administration of automation tools, configuration, training, and reporting as
requested by the Client Success Team.
› Assist with Salesforce administration regarding implementation and training as needed.
› Assist the proposal team with writing, editing, and managing proposals as requested.
Required Experience / Qualifications
› Associate Degree in Business or a related field required (Bachelor's degree preferred)
› 2+ years experience in office administration
› Proven experience as an office manager or in a similar role
› Outstanding knowledge of MS Office, "back-office," and accounting software
› Strong written and oral communication skills; exceptional interpersonal skills
› Ability to speak professionally with others to convey information effectively
Applicant Notices & Disclaimers
- For information on benefits, equal opportunity employment, and location-specific applicant notices, click here
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 38.00/daily.