Job Title: Executive Assistant
Location: San Diego California 92121
Duration:  6 Months 

JOB DESCRIPTION

• Reporting directly to the GM of Compute, the Executive Assistant role provides executive support in a one-on-one working relationship the Compute GM. The Executive Assistant must be creative, solutions oriented, resourceful and enjoy working within a fast-paced, global environment.
• The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, strong attention to details and demonstrated ability to maintain a realistic balance among multiple priorities. 

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Provide sophisticated calendar management for Compute GM. Prioritize inquiries and requests while troubleshooting conflicts focused on external engagements including customer meetings, conferences and high-profile external meetings; make judgements based on priorities. Ability to rapidly address last minute changes to schedules and ensure stakeholders are kept abreast.

• Manage travel schedule. Ability to book and manage complex domestic and international travel on both commercial and private airplanes. Complete a broad variety of administrative tasks which could include: maintaining contact lists, completing expense reports, and general administrative responsibilities.

• Serve as a point of contact for internal and external constituencies on all matters pertaining to the Compute GM, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising strong judgement to reflect GM’s style and organization policy.

• Partner closely with the Compute GM’s Chief of Staff to align on priorities, flag risks, and adjust plans. Provides administrative support to the Chief of Staff related to calendar management and travel.

• Demonstrates a proactive interest in understanding the business to effectively support strategic initiatives and ensure seamless execution of administrative responsibilities.

• Serves as lead Executive Assistant for Compute, coordinating with Compute's other admin to ensure aligned support needs, implementation of best practices, tools, trainings and overall operational efficiency to support the business.

• Partner and maintain strong working relationships with C-Suite and other department exec admins

• Other projects/duties as assigned for the overall benefit of the organization such as the organization SharePoint site and planning on-site and off-site team events.

 

KEY COMPETENCIES:

• Integrity: Demonstrated leadership to maintain credibility, trust, and support with the Executive Team.

• Communication: Able to interact with people of all levels in a confident, professional manner.

• Agility: Ability to think outside of the box with a sense of urgency. 

• Resilience: Sustainability and resilience under pressure.

Responsive & Collaborative: Ability to collaborate effectively with executive leaders in the company and with other executive admins. Proactive in work style and responsiveness in support of the executive leader and team needs.

• Detail-Oriented: Detail-oriented with a strong focus on accuracy across calendaring, expense reports, and travel planning, while anticipating executive needs and proactively resolving issues to ensure seamless support.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 40.00/daily.