Position Title: Data Entry Coordinator: Commercial Contracts & Administrative Support
Work Location: San Diego, CA 92130
Assignment Duration: 6+ Months

Position Summary: The Data Entry Assistant supports the Commercial Organization by accurately entering, maintaining, and tracking all commercial contract data within company systems. This role ensures that contract records and documentation are complete, consistent, and accessible for cross-functional stakeholders.

Background & Context: In addition to data entry, the position provides light administrative support to the Commercial Executive Support Team and Commercial Operations and Business Optimization Team. This is an excellent opportunity for someone interested in learning about contract management, business processes, and operational efficiency within a large, fast-paced corporate environment.

Key Responsibilities:

• Enter, update, and verify commercial contract data in internal databases, trackers, and digital filing systems.

• Review contract documentation for accuracy, completeness, and adherence to company standards.

• Maintain organized and compliant digital contract files in accordance with company policies.

• Track contract milestones, renewals, and expirations; assist in maintaining status reports.

Qualification & Experience:

• Prior experience in data entry, administrative support, or document management in a corporate setting preferred.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, SharePoint); experience with CRM or contract management systems (e.g., Agiloft, Coupa, DocuSign) is a plus.

• Strong attention to detail, accuracy, and organizational skills.

• Ability to manage multiple priorities in a fast-paced environment while meeting deadlines.

• Professional communication skills and customer service mindset.

• Demonstrated ability to maintain confidentiality and handle sensitive information appropriately.

• High school diploma or equivalent required; associate or bachelor’s degree in business administration, Operations, or related field preferred.

• Accuracy and attention to detail

• Integrity and confidentiality

• Process orientation and consistency

• Collaboration and communication

• Time management and dependability

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 25.00/hr.