Title: Operations Associate III
Duration: 8+  Months
Location: US - Remote - West Coast Preferred Time Zone - if not on west coast to work PST hours at first
 
 
Summary:
We are looking for a highly organized Project Manager to support our Corporate Marketing team. This role ensures smooth marketing operations through budget management, organizational support, and project coordination. The ideal candidate will be a proactive and reliable individual who thrives in a fast-paced environment and is adept at managing multiple process-driven tasks.
 
Key Responsibilities
Budget and Financial Management including:

• Manage the end-to-end process for all purchases within the Corporate Marketing team, including contract creation, PR/PO management, as well as Third-Party Auditor (TPA) management for all vendors.
• Manage day-to-day inputs in the Marketing Resource Management (MRM) system for all Corporate Marketing spend.
• Reconciliation of invoices and House Ad account spend to ensure alignment with finance budget tracking
• Prepare agendas and materials for bi-weekly budget meetings with XFN partners including Finance, Media and Business Affairs teams.
• Maintain team and T&E budget summaries for Corporate Marketing Leads to ensure budget visibility.

Organizational Support and Coordination

• Build and maintain calendars, dashboards, trackers, templates, and documentation to support decision-making
• Accelerate AI Integration as part of the team’s operations, identifying opportunities and driving implementation.
• Project Coordination
• Execute on a variety of ad-hoc projects identified by team that are essential for operational effectiveness.

 
Qualifications

• Strong understanding of budget management and financial tracking processes, with proven ability to manage complex financial operations and reporting.
• Exceptional organizational skills and attention to detail, with demonstrated ability to manage multiple tasks and projects simultaneously in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to partner effectively with cross-functional teams, work independently, and escalate critical issues promptly to ensure project success.
• Proficiency with Google Suite (Docs, Sheets, Slides, Drive) and experience leveraging AI tools and workflows to enhance team efficiency and execution.
• Proactive and self-motivated, with a strong sense of ownership and accountability; familiarity with the Cient’s internal tools and processes (particularly procurement, privacy review, etc.) is a plus

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 36.00/hr.