Job Title: Executive Administrative Assistant
Location: New York, NY 10017
Duration:10 months Assignment
Shift/Hours: 40hours/week, Mon- Fri 8:30am -5pm
Work Model: Hybrid, 4days on site – Mon to Thurs
 
Summary:

• Client is looking for a temporary Research Assistant in its New York office to support several Senior Analysts and their teams.
• The successful candidate will provide essential administrative, and operations support in the day-to-day operations and administration of the analyst teams while also working on a variety of projects and departmental initiatives.

Responsibilities include but are not limited to:

• Coordinate domestic and international travel as well as hotels, car rentals, car services etc. with travel agency as requested.
• Prepare Travel and Entertainment expense reports for reimbursement using the Coupa expenses system as well as reconciliation of monthly client Visa Statements for analysts, and associates.
• Screen phone calls from clients, visitors, and greet clients when required, handle all incoming correspondence.
• Assist with scheduling and coordinating meetings and events with other departments across the organization (e.g. Sales, Corporate Access).
• Assist in maintaining client database, log phone calls, and emails in CRM as needed.
• Maintain research data spreadsheets as specified by senior analysts.

Job Requirements:

• The following are the minimum requirements for the position:
• Minimum of 4 - 6 years of administrative experience.
• Strong proficiency in all MS office applications.
• Exceptional attention to detail with the ability to follow up and see tasks through to completion.
• Possess strong written and oral communication skills.
• Strong organizational and analytical skills.
• Ability to establish and maintain effective working relationships with all staff levels internally and externally.
• Ability to work on multiple projects simultaneously, managing time and resources to ensure work is completed efficiently and within established timeframes.
• Exhibit adaptability in a team-oriented environment.

Must-Have Hard Skills:

• Experience booking travel.
• Admin experience
• MS Office Suite
• Heavy expenses / T&E prep experience
• Ideal Candidate Background: worked in an investment bank, someone who has dealt with clients.
• Organized, great communication skills.
• Experience in a fast-paced environment.
• Excellent attention to detail
• Investment banking experience.
• Front office – Client facing experience.
• Attention to detail.

Nice-to-Have

• Research assistant experience.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 32.31/hr.