Position Title: Communications Specialist
Location: Mettawa, IL 60045
Work Schedule: Onsite Tuesday–Thursday (3 days/week)
Duration: 6 Months (Possible Extension)

Position Overview
We are seeking an experienced Communications Specialist to support internal communications within the Business Technology Solutions team. This is a newly created role designed to consolidate communication responsibilities across the department and improve structured messaging across a dynamic and growing organization.
The role supports approximately 170 employees and contractors and works closely with U.S. Commercial teams, cross-functional stakeholders, and international partners. This is a hands-on execution role and not a people management position. The specialist will work directly with leadership, including VP-level stakeholders, and support high-visibility, high-impact initiatives.
The ideal candidate is an exceptional writer who can synthesize complex information into clear, concise, and actionable messaging while maintaining consistent branding and structured communication frameworks.
 
Key Responsibilities

• Develop and execute internal communication strategies aligned with organizational objectives
• Create clear, concise, and engaging communications for diverse audiences (U.S. and global)
• Deliver standardized messaging using established templates and branding frameworks
• Support high-visibility, high-impact initiatives such as End-to-End and Next Gen CRM projects
• Provide timely and transparent project status updates
• Draft emails, newsletters, leadership messaging, team announcements, and internal articles
• Develop and maintain structured communication frameworks and internal processes
• Support organizational change management initiatives and technology rollouts
• Create and update SharePoint content
• Develop PowerPoint presentations and stakeholder decks
• Create tutorial and explainer videos to support project rollouts and organizational changes (approximately 5% of role)
• Coordinate proactively with cross-functional and global stakeholders
• Draft project documentation and reinforce communication best practices across the department

 
Required Qualifications

• Bachelor’s degree required
• 5–7 years of Internal Communications or Marketing Communications experience
• Exceptional writing, editing, and proofreading skills
• Proven experience supporting cross-functional and/or global projects
• Strong ability to synthesize complex information into clear, actionable messaging
• Strong PowerPoint creation skills (required)
• Experience creating tutorial or explainer videos (required)
• Experience drafting project documentation, newsletters, and internal communications
• Experience working with SharePoint
• Proficiency in Microsoft Office Suite, especially PowerPoint
• Comfortable working in a fast-paced, evolving environment

 
Preferred Qualifications

• Experience with Figma (currently in use)
• Experience with Adobe Premiere Pro, Photoshop, Illustrator, Canva, or Staffbase
• Exposure to change management initiatives
• Strong organizational and project management skills
• Ability to build structure and improve communication frameworks across teams

 
Role Highlights

• Newly created role within a growing organization
• High exposure to leadership and executive stakeholders
• Opportunity to work on strategic, high-impact initiatives
• Dynamic and evolving environment
• Strong opportunity for long-term growth and learning

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 38.00/daily.