Job Title: Administrative Assistant | Level III
Location: HARTFORD, CT 06183 (Hybrid-3 days onsite, 2 days remote (Hartford area))
Duration:  6 Months with possible extension

Position Overview
This temporary role provides broad administrative and operational support across four workstreams: ESRM data clean-up, Definity program administration and governance, a Cyber Quantum readiness initiative, and general operations coverage.

Key Responsibilities:

• ESRM – Data Clean-Up Project Support
• Initiate contract-level risk screening questionnaires with contract owners
• Validate that supplier risk profiles align with Archer business criticality designations
• Launch all remaining questionnaires based on validated risk profiles
• Monitor and follow up to ensure timely completion of all outstanding questionnaires

Administrative Support Services:
Change Monitoring & Cost Controls:

• Track software requests per service agreement; secure costs, approvals, and billing for non-standard items
• Access & Infrastructure: Process Active Directory group replacements and VM requests
• SOW Governance: Monitor scope changes beyond seasonality; coordinate on invoice alignment
• Onboarding: Process new user additions and system replacements; manage AD groups and application approvals
• Access Validation: Verify all access requests do not exceed agreements; ensure replacements receive only necessary access (no scope creep from predecessor roles)
• Offboarding & Changes: Process user departures and role changes; execute deprovisioning
• Quarterly Access Reviews (Starting November): Audit all granted access; initiate deprovisioning for unnecessary access
• LOB Support: Field questions on access grants, replacements, and laptop/VM requests; provide pre-access system lists for business unit validation.

Cyber Project – Quantum Data Strategies & Readiness:

• Partner with Cyber lead to define data collection needs
• Solicit Quantum readiness details from strategic partners
• Consolidate and organize partner responses for review

Operations Support

• Manage USCIS inquiries and Visa letter requests
• Support charitable event planning and logistics
• Maintain Supplier Contact Lists and organizational charts

Required Skills & Experience:

• Experience with access management, onboarding/offboarding processes, or IT administration preferred
• Experience with Fieldglass (provisioning/deprovisioning) tool is a plus
• Proficiency in Microsoft Office Tools (Excel, Word, Outlook, Teams) and SharePoint
• Effective written communicator; comfortable engaging with cross-functional stakeholders and vendors
• Self-directed with ability to operate in a fluid, evolving work environment
• Intellectually curious with a growth mindset; proactively seeks to understand context beyond assigned tasks, asks thoughtful questions, and continuously looks for ways to improve processes and Comfortable leveraging AI tools (such as Claude) or similar) to improve personal productivity, summarize information, and support documentation tasks; willingness to learn and experiment with emerging tools as they are introduced

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 20.00/daily.