Job Title: Executive Assistant
Location: Plano, TX
Duration: 03 Months
 
Work Schedule: Monday to Friday
 
Job Summary:

• Client is seeking a highly organized, proactive, and strategic Executive Assistant to support three C-suite leaders on our Plano campus. This role serves as a trusted partner to executive leadership, ensuring seamless daily operations while enabling leaders to focus on driving brand performance and strategic priorities.
• The ideal candidate thrives in a fast-paced, high-visibility environment, anticipates needs before they arise, and demonstrates exceptional judgment, discretion, and professionalism.

 
Key Responsibilities
Executive Support

• Manage complex and dynamic calendars for three C-suite leaders, including prioritization, scheduling optimization, and conflict resolution
• Coordinate internal and external meetings across multiple time zones and global stakeholders
• Prepare briefing materials, agendas, and background documents to ensure executives are well-prepared
• Draft and manage executive communications, presentations, and correspondence
• Handle highly sensitive and confidential information with discretion

Operational & Administrative Management

• Coordinate domestic and international travel, including detailed itineraries and contingency planning
• Prepare and process expense reports in a timely and accurate manner
• Support leadership meetings, brand reviews, town halls, and off-site events
• Track key action items and follow-ups to ensure accountability and execution

Cross-Functional Collaboration

• Act as a liaison between executives and internal teams, senior leaders, and external partners
• Build strong relationships across the client's brand and broader organization
• Partner with other Executive Assistants to ensure alignment, continuity, and coverage

Project & Strategic Support

• Assist with special projects and strategic initiatives aligned to brand priorities
• Support development of executive-level presentations and reporting materials
• Identify and implement process improvements to enhance executive efficiency

 
Qualifications

• 5+ years of experience supporting senior executives, preferably at the C-suite level
• Proven experience supporting multiple executives simultaneously
• Exceptional organizational, prioritization, and time management skills
• Strong written and verbal communication skills
• High level of professionalism and executive presence
• Ability to operate independently and exercise sound judgment
• Advanced proficiency in Microsoft Office Suite and collaboration tools
• Bachelor’s degree preferred

 
Key Competencies

• Proactive and solutions-oriented
• Detail-driven with strong follow-through
• Calm and adaptable under pressure
• Strong relationship builder
• Trusted partner to senior leadership

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 25.00/hr.