Job Title: Data Analyst
Duration: 3 Months
Location: Hackensack, New Jersey

Data Analyst – CMMS Work Order Backlog Support

Position Summary

Seeking a detail-oriented and analytical Data Analyst to support the review, validation, and closure of maintenance work orders within a Computerized Maintenance Management System (CMMS). This role focuses on improving data accuracy, reducing system backlog, and supporting operational efficiency within a utilities environment.
The selected candidate will work closely with internal teams to review historical work orders, validate asset and completion data, and ensure proper status updates in the system. This is a hands-on, operational data role requiring strong Excel skills, attention to detail, and the ability to quickly learn business processes.

Contract Details

• Employment Type: Contract
• Initial Duration: Approximately 3 months (potential extension based on business needs)
• Work Arrangement: Onsite or hybrid preferred; remote may be considered for the right candidate
• Onboarding Requirement: Initial onsite presence required for training, system access, and process alignment
• Location Preference: Candidates located within reasonable commuting distance preferred

Key Responsibilities

• Review, analyze, and process historical maintenance work orders in the CMMS
• Identify work orders that require closure, cancellation, reassignment, or additional review
• Validate completion status against field reports and supporting documentation
• Reconcile inconsistencies between work order status and completion records
• Review parent and child work order relationships and determine required actions
• Extract and analyze system data using CSV exports
• Perform data validation against asset information and supporting geographic records
• Collaborate with internal operational teams to confirm work status and next steps
• Apply bulk updates and system field value changes when appropriate
• Support backlog reduction initiatives and improve system data integrity
• Maintain accurate documentation of decisions and updates

Technical Environment

• Computerized Maintenance Management System (CMMS)
• Asset and infrastructure data sources
• Spreadsheet-based data analysis and reporting
• Web-based internal systems

Required Qualifications
Technical Skills

• Strong Microsoft Excel skills, including:
  • Pivot Tables
  • VLOOKUP / XLOOKUP
  • COUNTIF / SUMIF
  • Data filtering and validation
• Experience working with structured data and spreadsheets
• Ability to export, manipulate, and analyze CSV files
• Comfortable navigating web-based systems and interfaces
• General computer proficiency (Windows, file management, online tools)

Professional Skills

• Strong attention to detail and accuracy
• Analytical thinking and problem-solving ability
• Ability to learn new systems quickly
• Proactive mindset and curiosity in identifying data issues
• Ability to follow structured processes while exercising independent judgment
• Strong communication and collaboration skills
• Reliable and organized work approach

Preferred Qualifications

• Experience working with maintenance, asset, or infrastructure data
• Exposure to utilities, engineering, construction, or field operations environments
• Familiarity with geographic or asset-based data systems
• Experience with data cleanup, reconciliation, or backlog reduction projects
• Prior experience supporting operational or maintenance workflows

Scope of Work

The primary objective of this role is to review and process a large volume of previously issued work orders that require status validation and system updates. The work involves:

• Reviewing records created across multiple years
• Determining whether work is complete, pending, or no longer required
• Ensuring system status accurately reflects actual work performed
• Supporting system stability and operational reporting accuracy

Ideal Candidate Profile

The ideal candidate is highly detail-oriented, comfortable working with large datasets, and able to independently review operational records. This role is best suited for individuals who enjoy structured problem solving, process improvement, and hands-on data work that directly supports operational teams. 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 28.00/hr.