CONTRACT CONFORMANCE SPECIALIST IV
Location: Middletown, PA or Houston, TX (Preference is for Middletown, PA)
Duration: 12 Months
 

• The Contract Conformance Specialist (CCS) is accountable for the day-to-day conformance responsibilities for all executed contractual arrangements of assigned capital and maintenance projects.
• The CCS manages the flow of documentation and communication related to the contractual relationship between Company and Contractor to ensure contractual obligations are met.
• The CCS facilitates the timely identification, communication and resolution of contractual matters.
• The CCS interacts frequently with third parties as well as in-house departments including legal, project management, construction management, business development, system planning, procurement, contract management, project controls and other functional groups.
• The CCS reports directly to the Team Lead SCM Major Projects Sourcing.
• Dimensions:
• Assigned projects or programs with a consolidated total of up to $400MM per year.
• Assigned projects or programs, including those of elevated complexity.

 
Desired Qualifications:

• Demonstrated ability to communicate in a clear, concise, and organized manner.
• Demonstrated excellent human relations and listening skills to deal effectively with all levels of employees and management.
• Ability to develop collaborative working relationships with other departments to achieve goals. Familiarity with best management practices for contracting.
• Ability to support the negotiation of complex contracting issues.
• Ability to manage multiple tasks and to perform work with a reasonable level of supervision.
• Ability to communicate and interact effectively in a team environment. Excellent organizational and technical writing skills.
• Ability to effectively prioritize work in a timely manner.
• Demonstrated ability to proactively and effectively solve problems by using analytical skills to take corrective action before they become crises.
• Demonstrated proficiency working with office computer applications such as Microsoft Office.

 
Duties and Responsibilities:

• Demonstrate understanding of and compliance with Project Execution contracting strategy.
• Facilitate preparation of contract exhibits, which include scope, specifications, pricing, and special instructions.
• Assist in writing technical contract language describing the scope, pricing, and special instructions for each assigned project.
• Support project management in contractor contract negotiations during the contract bidding and formation phases.
• Coordinate project team in its development of a project specific communication plan.
• Participate and assist with training regarding contract conformance to team and third-party personnel.
• Review documents submitted by contractors for compliance with contract and provide notification to contractors of non-compliance and deviations from baselines, with concurrence of team and project manager.
• Maintain contractor correspondence and documentation logs.
• Prepare and transmit in a timely fashion company generated correspondence, with concurrence of project team functional lead, construction manager and project manager.
• Manage change order process, which includes managing change order log, generating change directives, reviewing contractor requested changes, and preparing change orders for approval.
• Prepare meeting agenda and take & distribute meeting notes for, all contract-related meetings between company and contractor.
• Establish and implement project contract document control and retention system in compliance with company procedures.
• Review contractor submitted invoices for compliance with the requirements; distribute for review and approval by the appropriate personnel; and monitor through payment to the contractor.
• Coordinate with project team, Team Lead SCM Major Projects Sourcing, Supervisor SCM Major Projects Sourcing and legal lead, as required, in resolution of contractual issues as they arise.
• Request, monitor and track Work Releases and Oracle Purchase Orders (PO) for project outside services providers throughout the project duration.
• Coordinate contract close-out with project team to ensure strict compliance with the related contracts.
• Close out project contract files and submit for retention in compliance with Company procedures.
• Prepare for and provide assistance during company and external compliance audits.
• Ongoing communication with the Team Lead SCM Major Projects Sourcing regarding project contractual requirements, practices and issues, including providing weekly status updates on the SCM Major Projects Report.

 
Basic/Minimum Qualifications:

• Bachelor degree in an engineering, construction, legal, technical or business discipline with a minimum of 4 years of experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry; or Associates degree with a minimum 7-10 years of experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry.
• Specific knowledge and experience in contracting process and issues related to energy industry construction projects.
• Fundamental understanding of intent, context, purpose and utilization of all documents typically included in or required by a contract.

 
Work Conditions:

• The CCS’s primary location will be a company field office. The position requires some travel, approximately 15% of the time, primarily within the assigned region

  
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 43.43/hr.