Position Title: Administrative Assistant I
Duration: 1 year
Working Location: Toronto, ON
Schedule: Monday – Friday – 8:30-5
 
Description:

• If you're a highly organized individual who can help maintain smooth business operations through strong administration skills, we want you to join our team.
• As a Business Operations Support Representative, you'll provide dedicated support for several advisors. You'll also provide a wide range of administrative or general workplace support for the broader team as assigned.

 
Responsibilities:

• Own and maintain calendar management for multiple advisors and troubleshoot conflicts with creative solutions.
• Assist with onboarding/offboarding activities for team members within your greater group.
• Maintain confidentiality: Possible access to leaders' emails to assist in prioritizing or performing important administrative tasks on their behalf.
• Apply appropriate due diligence, ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files).
• Inform the immediate team regularly on project status, as well as relevant information related to day-to-day activities.
• Provide vacation/temporary coverage for colleagues, supporting additional leaders.

• Provide training to new Administrative Assistants and be a Subject Matter Expert for common tasks performed.
• Provide support while ensuring quality service and professionalism at every interaction.
• Participate fully as a member of the team and contribute to a positive work environment.

 
Must-Have Hard Skills:

• 2-3 years of relevant experience.
• High school diploma or GED required
• Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)
• Ability to work independently as well as part of a team, with flexibility to coordinate processes and information across related teams.
• Ability to collaborate with other Client Service Associates and Administrative Assistants, in addition to internal and external partners.
• Can perform efficiently in a multi-task environment and ensure deadlines are met.
• Can efficiently interpret bank policies and help executives apply these standards in a fast-changing environment.
• Experience coordinating travel arrangements and comfortable managing frequent changes.
• Strong organizational skillset to manage accountabilities while simultaneously managing leaders' administrative requirements.
• Excellent communication skills with the ability to listen actively, ask questions, and communicate effectively.
• Strong judgment skills to support initiatives and apply discretion when working with confidential information.
• Great attention to detail
• 1-2 years of admin experience.
• Being agile and able to pivot at any given time.

 
Nice-To-Have:

• Previous Banking Experience

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 17.85/hr.