Job Title: Executive Project Coordinator
Work Location: 50% onsite at Princeton Pike, NJ.
Hours: Mon-Fri, 9am-5pm
Duration: 12 months 
 

Role Overview
We are seeking a high caliber Executive Project & Operations Coordinator to serve as a strategic enabler to the Vice President of Commercial & GPS Procurement. This role blends executive support, project coordination, and leadership team enablement into a single, integrated position.

The individual will act as a force multiplier for the VP—owning calendar orchestration, driving meeting effectiveness, ensuring disciplined follow through on decisions, and coordinating a portfolio of leadership level initiatives. This is not a traditional administrative role, but a hands on execution role with direct exposure to executive decision making and enterprise priorities.

Success in this role is measured by improved executive effectiveness, faster decision execution, and increased operating discipline across the leadership team.

Core Responsibilities

Executive Time & Operating Rhythm
• Own and autonomously orchestrate the VP’s calendar end to end, including scheduling, sequencing, and prioritization of meetings
• Anticipate conflicts, propose trade offs, and ensure time is focused on highest value priorities
• Prepare agendas, pre reads, executive briefs, and synthesis materials
• Draft professional communications on behalf of the VP with sound judgment and discretion

Meeting Effectiveness & Follow Through
• Capture meeting minutes, decisions, action items, and owners
• Drive closed loop follow up to ensure commitments are executed
• Proactively chase inputs, unblock progress, and maintain execution momentum

Project & Leadership Team Coordination
• Coordinate and track strategic and operational initiatives across Commercial & GPS Procurement
• Maintain action plans, milestones, and dependencies across the VP’s Leadership Team
• Consolidate updates into clear, executive level status reporting
• Support planning and orchestration of leadership meetings and key forums

Technology, Data & AI Enablement
• Leverage digital tools and AI solutions (e.g. Copilot, Excel automation, workflow tools) to automate tasks and improve productivity
• Build and maintain trackers, templates, and simple dashboards (Excel, PowerPoint, project tools)
• Continuously identify opportunities to simplify and optimize workflows

Candidate Profile

Education & Experience
• Bachelor’s degree in Business, Engineering, Analytics, Economics, Supply Chain, or related field
• Demonstrated strong analytical ability, learning agility, and problem solving skills through academic, professional, or experiential achievement
• 0–3 years professional experience; strong maturity and curiosity required

Skills & Attributes
• Highly organized, detail oriented, and reliable with strong follow through
• Tech and AI savvy; comfortable using digital tools to work smarter
• Strong written and verbal communication skills
• Proactive, solution oriented, and highly collaborative
• Comfortable interacting with senior leaders; high professionalism, discretion, and judgment
• Ability to synthesize complex information into executive ready insights
• Comfort operating in ambiguity and dynamically shifting priorities

Why This Role
This is a talent accelerator role offering direct exposure to executive leadership, enterprise level strategy, and cross functional execution. Ideal for a high potential individual seeking accelerated learning, meaningful responsibility early in their career, and a strong foundation for future leadership or specialist roles. Alumni of this role may progress into strategy, operations, procurement, analytics, or leadership development pathways.

What Success Looks Like
• The VP’s time is consistently focused on highest value priorities
• Leadership meetings are well run, decision oriented, and followed by disciplined execution
• Strategic initiatives progress with clear ownership, milestones, and visibility

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 28.00/hr.