Position Title: Project Financial Analyst II
Work Location: Waukegan Road, North Chicago, IL 60064
Assignment Duration: 12 months – Possible Extension or conversion
Work Schedule: Onsite Tuesday to Thursday; Monday/Friday Remote. First week of the month may require extended hours.
Work Arrangement: Hybrid
 
Position Summary:
As a project finance coordinator, you will be responsible for the financial aspects of IT projects supporting the R&D function. This role plays a pivotal role in ensuring the success of projects by supporting Portfolio Managers in providing accurate data and insightful analysis.
 
Background & Context:
The Organization is a global leader in the biopharmaceutical space. This role specifically supports the R&D IT organization, assisting three Portfolio Managers who oversee approximately 20+ projects each.
 
Qualification & Experience:

• Bachelor's degree in finance, accounting, project management or a related field (Associate degree + experience acceptable).
• 3+ years of work experience managing projects with an emphasis on cost management.
• Must be proficient in MS Excel (VLOOKUP, Pivot Tables, formulas).
• Ability to multi-task and manage multiple projects under tight deadlines.
• Ability to establish and maintain effective working relationships with stakeholders.
• Experience with SAP, SRM, PowerBI and Clarity PPM a plus.

 
Key Responsibilities:

• Monitor IT operating and capital expenditure on a regular cadence to ensure adherence to the allocated budget by maintaining accurate records of invoices, expense cashflow, capital authorization and spend.
• Support Portfolio Managers in month-end close processes, such as analyzing and reporting on budget utilization, highlighting variances to forecast, and recommending adjustments as needed.
• Support Portfolio Managers in generating regular reports and dashboards to communicate portfolio health, at-risk projects, budget status, request for capital expenditure status, software renewal timelines, and cost reallocation opportunities.
• Collaborate with portfolio managers, project managers, business system analysts, IT operations and other project stakeholders to develop and monitor project cost plans and submitting capital funding authorizations.
• Collaborate with cross-functional teams including project accounting, finance, and procurement to capitalize and close-out on authorizations in partnership with Portfolio managers.
• Support Portfolio Managers in monitoring and controlling budget; update comprehensive financial forecasts based on project progress and changes in scope, schedule, resource allocation and other project dependencies, while anticipating and communicating potential financial risks and opportunities.
• Monitor project health dashboards and raise risks and issues to Portfolio managers and project managers ensuring PPM tools contains accurate data.
• Coordinate the renewal of IT licenses, subscriptions, and contracts in collaboration with business system analysts and IT system owners.
• Maintain statements of work (SOW) and purchase orders (PO) to track vendor commitments and invoice receipt.
• Partner with Project and Portfolio managers to ensure that projects adhere to financial policies, regulations, and accounting standards for IT projects.
• Provide feedback on opportunities for process improvement and/or leveraging technology to automate tasks, reports, and processes.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 36.00/hr.