Job Title: Sr Associate Clinical Contracts & Budgets
Location: Remote
Duration: 12 months

Note:
Time Zone Preference:
Strong preference: Pacific Time
Acceptable: Mountain or Central
Eastern Time: Acceptable only if candidate can reliably support Pacific hours

The ideal candidate for the Senior Associate, Clinical Contracts & Budgets role is a highly organized, detail-oriented professional with experience supporting contracting, budgeting, and operational activities in a regulated biotech, pharma, or medical device environment. This individual brings strong Excel and SmartSheet skills, a project-management mindset, and the ability to coordinate cross-functionally with finance, contracting teams, administrators, and healthcare professionals. They are comfortable supporting clinical advisory boards, managing dashboards, tracking deliverables, and ensuring contract-related follow-ups and documentation are completed accurately and on time. Success in this role requires adaptability, strong follow-through, discretion with confidential information, and the ability to quickly learn evolving systems such as Salesforce and procurement tools. Candidates should thrive in a fast-paced, remote environment and be able to support Pacific Time business hours.

Purpose / Accountabilities:
This role will provide support for contracts, operations and niche conferences to the Clinical Development Therapeutic Area. Reporting into the Senior Manager for Strategic Planning & Operations (SPO), this position will directly support logistics for niche scientific and clinical conferences, manage operational workflows, and support cross-functional activities.
Position operates within a fast-paced environment, and the ideal candidate will possess the ability to take initiative, solve problems, work independently and exercise appropriate judgment.

Responsibilities:
1. Niche Conference & Event Support

• Partner with SPO and CRMD to execute niche conferences.
• Coordinate event logistics including room booking and investigator coordination.
• Track sponsorship commitments and provide weekly progress reports.

2. Operational & Business Support

• Support SPO in developing modular materials.
• Contribute to onboarding and communication workflows.

3. Contracting & Invoicing Coordination

• Support contracting workflows including Confidential Disclosure, Fee-for-Service, and Purchase Orders.
• Support resolution of contract and budget issues?
• Maintain contract tracking in appropriate systems ?
• Maintain payment data tracking in appropriate systems?
• Responsible for providing information for entry into systems

4. Administrative Support

• Maintain calendars, support trainings, and assist with travel and events.

Required Competencies & Skills:

• Good working knowledge of common software packages (e.g. Office 365 esp. Excel, Word, PowerPoint, SharePoint, Microsoft Teams, SAP, Ariba, Smartsheet)
• Strong communication, attention to detail, ability to manage multiple priorities, problem solving, and ability to work independently.
• Experience with contracts and/or invoicing preferred.
• Proactively identifies and implements process improvement opportunities.
• Ability to create documentation for team processes.
• Excellent verbal and written communication skills. Communicates effectively within department.
• Negotiation and relationship management skills
• Tolerance of ambiguous situations, comfortable asking questions to obtain information needed to complete assigned tasks.
• Completes tasks and makes decisions with minimal direction and strong ability to prioritize multiple assignments.
• Self-motivates and takes full responsibility and ownership of tasks assigned.

Top 3 Must Have Skills:

• Microsoft Office 365 including Excel, Word, PowerPoint, SharePoint, Microsoft Teams
• SAP, Ariba, Smartsheet
• Experience with contracts and/or invoicing preferred.
• Basic Salesforce navigation
• Fast learner and ability to learn and apply workflows to automate repeatable tasks

Basic Qualifications:

• Masters degree OR
• Bachelors degree and 2 years of experience OR
• Associates degree and 6 years of experience OR
• High school diploma / GED and 8 years of experience

Possible Extension:

• Yes

Red Flags:

• Lack of experience at biotech / pharma or life science organizations
• Lack of analytical ability

Interview Process:

• Virtual interviews, available to interview immediately

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 29.92/hr.