Position Title: Administrative Assistant
Work Location: Irvine, CA 92612- Hybrid
Assignment Duration: 10 Months (Possibility of Extension)
Work Schedule: Hybrid schedule. Required to be onsite Tuesday, Wednesday, Thursday. Monday and Friday are typically remote unless team needs them to be onsite.
 
Key Responsibilities:

• Provides general administrative support to the organization. May provide back up support to higher-level management as needed.
• Maintains and manages calendars, including scheduling meetings and proactively identifying and resolving scheduling conflicts.
• Coordinates domestic and international travel arrangements and processing of corresponding expense reports.
• Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
• Coordinates new employee onboarding.
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.

Qualifications & Experience:

• High School diploma or equivalent. Some college preferred.
• 2+ years of previous admin experience or equivalent, preferably in a larger, high-paced environment.
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, SharePoint, and understanding of business processes and requirements.
• Self-starters are able to function at a high level with general instruction and supervision.
• Build strong relationships with peers and cross-functionally.
• Team-oriented, can-do attitude and desire to be productive contributor to overall organization.
• Learns quickly and can change courses quickly when needed.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 22.00/hr.