Administrative Assistant III
Spectraforce
Plainsboro, New Jersey
4 hours ago
Job Description
Job Title: Administrative Assistant III
Location: Plainsboro, NJ
Duration: 7+ Months
Schedule: TBD, 25 hours weekly (part-time)
Top 3 Must Haves:
1. Outlook and calendaring experience
2. Concur
3. At least 5 years previous administrative support
Role will provide varying degrees of administrative support in CMR departments due to increase in workload as well as vacation backfill.
Job Summary:
We are seeking a highly organized and efficient Administrative Assistant to provide support to our Senior Executive Assistant and 4 Executive Assistants with a multitude of tasks. The ideal candidate will have Outlook calendar management experience, proficient in managing Concur expenses, and skilled in coordi-nating travel arrangements. This role will involve managing various administrative tasks as directed for support as well as ad hoc requests.
Responsibilities:
• Calendar Management: Efficiently manage and organize calendars, including scheduling meetings
• Expense Management: Proficiently handle Concur expenses, ensuring accurate and timely processing of expense reports, receipts, and reimbursements.
• Administrative Support: Provide comprehensive administrative support.
• Meeting Coordination: Arrange and organize meetings, including coordinating logistics, arranging food, and providing support during meetings as needed.
• SharePoint Updating: Assist with updating team SharePoint sites as needed.
• Ad Hoc Tasks: Assist with special projects, research, escorting visitors, ordering supplies and other ad hoc tasks as required.
Qualifications:
• Minimum education, HS diploma
• Minimum 5 years of admin experience
• Proven experience in calendar management and travel coordination
• Proficiency in Concur expenses or similar expense management systems
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• High level of proficiency in Microsoft Office suite
• Attention to detail and ability to maintain confidentiality
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 32.20/hr.
Location: Plainsboro, NJ
Duration: 7+ Months
Schedule: TBD, 25 hours weekly (part-time)
Top 3 Must Haves:
1. Outlook and calendaring experience
2. Concur
3. At least 5 years previous administrative support
Role will provide varying degrees of administrative support in CMR departments due to increase in workload as well as vacation backfill.
Job Summary:
We are seeking a highly organized and efficient Administrative Assistant to provide support to our Senior Executive Assistant and 4 Executive Assistants with a multitude of tasks. The ideal candidate will have Outlook calendar management experience, proficient in managing Concur expenses, and skilled in coordi-nating travel arrangements. This role will involve managing various administrative tasks as directed for support as well as ad hoc requests.
Responsibilities:
• Calendar Management: Efficiently manage and organize calendars, including scheduling meetings
• Expense Management: Proficiently handle Concur expenses, ensuring accurate and timely processing of expense reports, receipts, and reimbursements.
• Administrative Support: Provide comprehensive administrative support.
• Meeting Coordination: Arrange and organize meetings, including coordinating logistics, arranging food, and providing support during meetings as needed.
• SharePoint Updating: Assist with updating team SharePoint sites as needed.
• Ad Hoc Tasks: Assist with special projects, research, escorting visitors, ordering supplies and other ad hoc tasks as required.
Qualifications:
• Minimum education, HS diploma
• Minimum 5 years of admin experience
• Proven experience in calendar management and travel coordination
• Proficiency in Concur expenses or similar expense management systems
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• High level of proficiency in Microsoft Office suite
• Attention to detail and ability to maintain confidentiality
Applicant Notices & Disclaimers
- For information on benefits, equal opportunity employment, and location-specific applicant notices, click here
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 32.20/hr.