Job Title: Administrative Assistant
Initial Assignment Length: 12 months
Shift/Schedule Details: Standard Business Hours
Location Specifics: Hybrid in Kankakee, IL; 1 day per week remote (flexible); 4 days per week onsite

Job Description:

• Supports the sick leave benefit administration for all bargaining unit employees. This includes reviewing/processing all sick leave applications in accordance with company policies and state/federal regulations, ensuring correct data entry into the payroll/attendance system.
• Manages short term and long term medical leave in accordance with the Union contract.
• Communicates all leave to the appropriate departments. (inc. Security, Training, HR & employees dept),Manage the Kan Medical Inbox to respond to inquiries and process medical forms in a timely manner.
• Participates in grievance meetings related to medical leave matters and attends arbitration hearings when an employee is terminated due to medically related absences
• Maintains all records—such as medical documentation, absence forms, and doctor’s notes—in compliance with PHI and HIPAA regulations.
• Supports the Wellbeing committee in Kankakee with monthly site-wide initiatives.
• Assists with special projects and other tasks as assigned by the Global Benefits team, as needed

Minimum Required Qualifications:

• HS Diploma or equivalent required
• Minimum 2 years of relevant experience in a customer/employee facing role
• Must be competent using Microsoft applications (incl Excel, Power Point, Word etc)

Preferred / Nice to Have Qualifications:
Bachelors or Associates degree in related field preferred
WorkDay knowledge a plus 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 24.00/hr.