Project Management Analyst - PMO

Oakland, CA-Hybrid (onsite for 3 days in a week Tues, Wed, Thurs)

10 months+

****Local candidates only****

Note: The role requires on-site presence Tues, Weds, Thurs. Hybrid – Remote Monday & Friday, On-Site in Oakland General Office Tues, Weds, Thurs 8-5pm

Equipment: Candidate needs to provide personal laptop, Windows or Mac, for 1-3 weeks until client’s laptop is available. For home office, Candidate needs to provide own equipment.
 

Top Skills:

• Ability to manage large amounts of detailed information from multiple sources regarding 1,000 member team – will need strong Excel skills.
• Ability to facilitate meetings and in-person 1:1 with people from various parts of the organization to gather & manage resource changes. Excellent verbal communication skills.
• Ability to produce summarized tables, charts, graphs, for leadership team reporting. Analytical mind.

Proficiency/Required Skills:

• Written and Oral Communication Skills – Ability to works effectively with personnel at all levels, summarize complex topics, engage with people from a variety of parts of the organization.
• Excel – managing multiple, large spreadsheets. Using filters, hide/unhide, freeze panes, producing graphs.
• MS-Office suite: PowerPoint, Outlook, Calendar, TEAMS, Excel and Word.

Work Experience:

• 3+ years of experience in similar role in a Program Management Office-ideally on large Software programs and/or SAP Project.

Role: Client’s “Propel” program is a multi-year major business and IT transformation initiative with the primary objective of moving from SAP’s ECC version to a ‘greenfield, clean-core’ SAP S/4 HANA version for Finance, Human Resources, Environmental Health Safety, Supply Chain, Work & Asset Management. The PMO works collaboratively with leaders and others across the entire Program to forecast, manage, status, and mitigate issues with cost, schedule, resources, methodology and tools supporting several hundred internal and external resources. The Program is now entering its third year and transitioning from enterprise to detail design for the first of four major deployments. It is scheduled to complete in 2031.

Key responsibilities of the PMO Analyst (focus will be Resource Management):

• The Propel Program Management Office (PMO) Controls Analyst is responsible for a variety of activities around developing, maintaining, managing and reporting on resource plans to execute Propel. This role is responsible for working with the client’s Propel leadership team, the System Implementation (SI) partner, PricewaterhouseCoopers (PWC), SAP consulting, and others to plan and manage the project staff - current focus is on Release 1 and then will be for subsequent releases 2-4. There are over 1,000 positions being tracked as part of Propel which are being sourced by approximately 10 different internal and external companies.
• Resource Management: Manage the project’s staffing plan estimates through engaging various teams to confirm existing members, forecast the type of resources needed, record changes up or down, clarify timing, and use change control processes if those plans change significantly. May be involved with collaborating with Contract Management team to validate adherence to staffing contracts.
• Partner with the Portfolio On-Boarding/Off-Boarding Team: Provide on-boarding/off-boarding forecasts on a regular basis to help manage workloads. Develop summarized status reporting of on-boarding requests for resources currently in progress.
• Resource Reporting: Work with Team leaders to report current and forecasted staffing levels at a leadership team level.
• Collaborate with Financial Team: Provide detailed analysis of resource changes for accurate financial forecasting of Propel’s spend on a monthly basis.
• Data Analysis: Utilize various data sources to analyze and report data as needed.
• Meeting Facilitation: Schedule and facilitate resource management meetings using various materials to communicate and gather resource statuses to the various Propel teams.
• Support PMO Director as needed – Given dynamic nature of SAP implementations, support any number of asks of the PMO from the leadership and others as required.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 43.00/hr.