Job Title: Executive Assistant I
Duration: 5+ months
Location: Remote (PST time zone)

Job Description:-
We’re looking for a highly organized, proactive Executive Assistant to support a VP and multiple team members in a fast-paced, collaborative environment. This role is ideal for someone early in their EA career (1–3 years of experience) who enjoys managing schedules, coordinating priorities, and improving how work gets done.
You’ll be a key partner to several leaders, helping them stay focused and effective by managing calendars, expenses, and operational details. A comfort level with modern collaboration tools—including Miro, Airtable, and AI-powered productivity tools—will help you thrive in this role.

Key Responsibilities:-

• Manage and coordinate multiple team members’ calendars, including scheduling meetings across time zones.
• Prepare, submit, and track expense reports accurately and on time.
• Support meeting logistics (agendas, notes, action items, and follow-ups).
• Use Miro and Airtable to organize information, track projects, and support team workflows.
• Leverage AI tools (e.g., AI assistants, summarization tools, scheduling aids) to improve efficiency, organization, and quality of work.
• Act as a point of contact for internal and external stakeholders.
• Handle ad hoc administrative and operational tasks as needed.

Qualifications:-

• 1–3 years of experience in an Executive Assistant, Administrative Assistant, or similar support role.
• Experience supporting multiple leaders or team members simultaneously.
• Strong calendar management and organizational skills.
• Experience managing expenses and administrative processes.
• Familiarity with Miro and Airtable (or similar collaboration and database tools).
• Comfort using AI-enabled tools to assist with productivity, organization, and task execution.
• Excellent written and verbal communication skills.
• High attention to detail and ability to handle confidential information with discretion.

Nice to Have:-

• Experience working in a fast-paced or cross-functional environment.
• Interest in exploring and adopting new tools to improve workflows and processes.

What Success Looks Like:-

• Calendars are organized, prioritized, and kept up to date.
• - Expenses and administrative tasks are handled accurately and on time.
• - AI and collaboration tools are used thoughtfully to streamline work.
• - Leaders and teams feel supported and able to focus on their highest-impact work.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 32.54/hr.