Office Administrator D
Spectraforce
Everett, Washington
2 hours ago
Job Description
Title- Office Administrator D
Location- Everett, WA
Duration- 12 Months
Job description
The ideal candidate has experience supporting executives with a high degree of professionalism and discretion, while also being proactive and demonstrating robust attention to detail, along with the ability to adjust priorities efficiently and effectively.
Position Responsibilities:
• Establish and maintain effective working relationships with internal and external customers, co-workers and peers, while maintaining the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines
• Assist in planning, coordinating, and implementing logistics for visiting customers and CLIENT executives, including supporting visitor badging requests
• Process and screen incoming and outgoing communication and correspondence to ensure proper dissemination of information
• Prioritize, manage, and schedule time and availability for most efficient use of time
• Coordinate domestic and international business travel, monitor traveler logistics, generate expense reports, and reconcile corporate credit card charges to ensure timely and accurate reimbursement
• Create, edit, and maintain electronic and written communication
• Coordinate with the appropriate focal to support the acquisition and maintenance of resources
• Order and maintain office supplies
• Track and maintain designated conference room schedules for availability and efficient use of resources
• Create, manage and schedule meetings around multiple calendars and appointments
• Provide guidance for less experienced employees
• Work under limited supervision
This position is expected to be 100% onsite. The selected candidate will be required to work on-site at one of the listed location options.
Basic Qualifications (Required Skills/Experience):
• High School Diploma or higher
• Experience supporting multiple Executives.
• Experience with Microsoft Outlook, Word, Excel and SharePoint.
• 5+ years experience in an office administration role
• Experience managing dynamic schedules and calendars.
• Experience coordinating and processing domestic and international travel arrangements, generating expense reports and reconciling corporate credit card charges.
Preferred Qualifications (Desired Skills/Experience):
• Experience with client procurement tools such as SSPN.
• Ability to juggle competing priorities from different sources.
• Team oriented attitude and working together focus.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 35.04/hr.
Location- Everett, WA
Duration- 12 Months
Job description
The ideal candidate has experience supporting executives with a high degree of professionalism and discretion, while also being proactive and demonstrating robust attention to detail, along with the ability to adjust priorities efficiently and effectively.
Position Responsibilities:
• Establish and maintain effective working relationships with internal and external customers, co-workers and peers, while maintaining the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines
• Assist in planning, coordinating, and implementing logistics for visiting customers and CLIENT executives, including supporting visitor badging requests
• Process and screen incoming and outgoing communication and correspondence to ensure proper dissemination of information
• Prioritize, manage, and schedule time and availability for most efficient use of time
• Coordinate domestic and international business travel, monitor traveler logistics, generate expense reports, and reconcile corporate credit card charges to ensure timely and accurate reimbursement
• Create, edit, and maintain electronic and written communication
• Coordinate with the appropriate focal to support the acquisition and maintenance of resources
• Order and maintain office supplies
• Track and maintain designated conference room schedules for availability and efficient use of resources
• Create, manage and schedule meetings around multiple calendars and appointments
• Provide guidance for less experienced employees
• Work under limited supervision
This position is expected to be 100% onsite. The selected candidate will be required to work on-site at one of the listed location options.
Basic Qualifications (Required Skills/Experience):
• High School Diploma or higher
• Experience supporting multiple Executives.
• Experience with Microsoft Outlook, Word, Excel and SharePoint.
• 5+ years experience in an office administration role
• Experience managing dynamic schedules and calendars.
• Experience coordinating and processing domestic and international travel arrangements, generating expense reports and reconciling corporate credit card charges.
Preferred Qualifications (Desired Skills/Experience):
• Experience with client procurement tools such as SSPN.
• Ability to juggle competing priorities from different sources.
• Team oriented attitude and working together focus.
Applicant Notices & Disclaimers
- For information on benefits, equal opportunity employment, and location-specific applicant notices, click here
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 35.04/hr.