Job Description
Position Title: Project Coordinator I
Work Location: US-IL-Lake County (1 N Waukegan Road)
Assignment Duration: 3 months
Work Schedule: Part-time, 16 hours per week. Typically two 8-hour days (Wednesday & Thursday), with flexibility to spread hours across Tuesday–Thursday.
Work Arrangement: Onsite
Position Summary:
The Project Coordinator ensures the efficient daily operation of the EEDI office by managing administrative tasks, providing support to staff and management, and maintaining a well-organized environment.
This role requires exceptional proficiency in Microsoft Office Suite.
Background & Context:
This role supports the EEDI (Equity, Equality, Diversity & Inclusion) team by providing administrative and coordination support for an enterprise-wide learning and development program.
Key Responsibilities:
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Maintain the team's SharePoint site and digital file folders to ensure all documents are organized, easy to find, and consistently up to date.
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Keep project files organized and assist in tracking project tasks to ensure timely completion.
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Provide meeting support, including scheduling meetings, managing team calendars, and coordinating office hours.
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Assist in creating and formatting PowerPoint presentations, Word documents, and status reports, ensuring high-quality and professional formatting.
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Execute rigorous follow-up on assigned tasks and actions to support project progress and accountability.
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Automate tasks using Outlook rules and Word templates.
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Create professional materials such as reports and presentations for leadership.
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Manage data in Excel for inventory and tracking.
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Ensure consistency across documents and presentations.
Qualification & Experience:
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint).
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Strong organizational skills and attention to detail.
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Excellent written and verbal communication skills.
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Ability to manage multiple priorities and deadlines effectively.
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Self-motivated, proactive, and comfortable working independently.
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Experience level: 1–3 years.
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At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 25.50/hr.