Job Title: OA Administrative Services Support
Location: Richland, WA (Onsite)
Duration: 12 months
 
Job Summary:
As a part of the Office and Administrative Services (O&AS) Infrastructure team you will perform a variety of duties that support the O&AS department perform daily work as well as achieving long term goals. The O&AS Infrastructure Team supports the O&AS department with software and work processes associated with the Document Control and Records Management processes. We have a variety of tools and resources that are both locally developed and corporate provided, which leads to a complex software landscape that we must maintain and support, for both the department and the project as a whole. Responsibilities entail use of judgment and initiative within guidelines of well-defined scope; independently follows procedures, works under general supervision. May have access to confidential data.
 
Major Responsibilities:

• Plans, schedules, and monitors own work within a limited time horizon, using applicable methods, procedures, tools, equipment, and standards effectively
• Responds to customers’ needs, questions and concerns in an accurate, effective, and timely manner and expedites corrective actions
• Performs specific tasks while utilizing established Records and Information Management standards and methods
• Support the conversion from SharePoint 2016 to SharePoint Online. Develop, maintain and support SharePoint sites.
• Support the conversion from current eforms platform to Microsoft PowerApps. Develop, maintain and support PowerApps eforms.
• Provide interdepartmental customer support for O&AS applications
• Troubleshoot data anomalies, and/or report discrepancies.
• Produce reports using standard office automation tools such as MS Excel and Word.
• May assemble and compile data to assist in process development.
• Interface on a routine basis with a variety of project personnel providing support/responding to questions.
• Keep abreast of department technologies, techniques, and services relevant to area of responsibility and make recommendations for work process improvements, procedures and practices.
• Adjust priorities according to direction.
• Operate standard office equipment, including automation tools.
• Ability to work overtime on short notice, as needed
• Other duties as assigned by supervisor

 
Education and Experience Requirements:

• Bachelor’s degree in related business field and 1 year related (field) experience or high school diploma and 7 years related (field) experience

 
Required Knowledge, Skills, and Abilities:

• Must possess the right to work and remain in the United States without client visa sponsorship now or in the future.
• Must be able to complete and pass a pre-employment drug screen, physical (if located at the construction site), and background check which includes verification of employment and education.
• Must be able to obtain a Department of Energy badge for access to the Hanford Site. (Even if teleworking, must still be able to comply with security requirements to obtain a badge)
• Non-U.S. citizens from countries identified by the Department of Energy as posing heightened security concerns—including sensitive countries, state sponsors of terrorism, countries of risk, and other designated countries—are subject to additional security requirements that limit site access.

 
Minimum Qualifications:

• Intermediate to advanced knowledge of computer applications, particularly Microsoft Word, Excel, and Outlook
• Possess a high degree of flexibility, demonstrate a positive attitude and work effectively with a variety of team members and collaborate with multidisciplinary teams.
• Ability to work independently as well as in a teaming environment
• Good analytical, problem solving and troubleshooting skills
• Possess excellent attention to detail
• Ability to communicate information clearly and effectively, both verbally and in writing
• Self-motivated with the ability to prioritize, meet deadlines and manage changing priorities
• Good organizational skills
• Effective interpersonal skills (ability to relate at all levels of the organization) with a positive, customer service-oriented attitude
• Must be willing to learn new processes, procedures, and software
• Must be able to follow established quality methods and procedures

 
Preferred Qualifications:

• Experience in extracting reports and performing queries in databases.
• Experience with workflow and/or form development
• Experience with Power Platform applications and development
• Experience in AI training and application development
• Knowledge of user interface/user experience principles
• Some experience with SQL, HTML and programming with ASP .NET
• Customer service skills relating to issue resolution
• Experience in bechtel’s document control and records management work processes
• Experience with SharePoint Online (page design, site setup, list/library building)

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 40.00/hr.