Job Title: LOA Administrator 
Duration: 5+ months
Location: Paramus, NJ 07652

Description:

• Manage the full leave administration lifecycle, from an employee’s initial notice of need for leave through return-to-work.
• Serve as the primary point of contact for all leave of absence requests via phone, email, HR cases, and service tickets.  
• Coordinate and administer Family and Medical Leave, personal leave, military leave, state and local leaves, ADA accommodations, and client Caregiver leave in partnership with the third-party leave administrator.
• Communicate regularly with external leave vendors regarding leave status, earnings for disability calculations, status changes, discrepancies, and issue resolution.
• Coordinate intermittent and reduced-schedule leave usage with managers and HR Business Partners, including identifying opportunities for ADA or other accommodations.
• Coordinate the use of paid leave (PTO, mandated paid leave, or other paid programs) with employees and managers.
• Partner with Employee Health and Safety to ensure Workers’ Compensation status and pay information are accurate and current. Time Off Policy and Program Management
• Review, interpret, and support implementation of new and updated time off policies.
• Create, maintain, and update standard operating procedures (SOPs), process maps, and employee-facing knowledge resources for all paid time off programs, including: Flexible Time Off (FTO), Vacation,  Volunteer Time Off, Paid Safe and Sick Leave
• Provide Tier 2 support for time off and absence-related inquiries, escalating complex issues as needed. HRIS, Data Integrity, and Compliance  
• Maintain HR data integrity by accurately entering and updating employee information in HR systems.
• Partner with the HRIS team and leave administration vendors to ensure time off plans, leave requirements, and policy changes are properly configured, tested, and integrated within Workday.
• Participate in global HRIS initiatives, including M&A onboarding, system harmonization, and policy alignment.
• Ensure compliance with federal, state, and local leave laws, as well as Client's policies.  
• Participate in time off and leave audits to ensure compliance, accurate pay, and proper documentation.
• Ensure compliance with data privacy, audit, and governance standards across all jurisdictions.
• Preserve strict confidentiality of employee medical documentation and files.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 35.71/hr.