Position Title: Project Specialist – Health Care Professional Engagements - R&D Investigator Meetings

Work Location: Princeton NJ 08648

Duration: 12 Months

Work Arrangement: Hybrid (50% onsite)

Work Schedule: Mon-Fri 8am-5pm

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Position Summary:

This position is responsible for providing the day-to-day operational support of documentation, data entry and project coordination of Health Care Professional (HCP) Investigator Meetings.

The project specialist is to ensure that the planning and execution of Investigator Meetings, in partnership with R&D, Clinical Operations, and external vendors.

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Background & Context:

They will help to support meeting logistics, timelines, and budgets to ensure successful delivery and will ensure compliance and regulatory internal standards.

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Key Responsibilities:

• Provide the day-to-day operational support of documentation, data entry and project coordination of Health Care Professional (HCP) Investigator Meetings

• Ensure that the planning and execution of Investigator Meetings, in partnership with R&D, Clinical Operations, and external vendors

• Support meeting logistics, timelines, and budgets to ensure successful delivery

• Ensure compliance and regulatory internal standards

• Keep projects on task and meeting deadlines

• Keep all team members updated utilizing system software to ensure all projects are on track

• Finance and budget coordination of purchase order requisitions

• Processing of invoice payments

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Qualification & Experience:

• Highly efficient, strong organizational skillset

• Strong interpersonal/written communication and presentation skills

• Delivers accurate deadline-driven information to team members, vendors, and stakeholders

• Extremely detail oriented and possesses a sense of urgency to meet timelines

• Multitasker and problem solver

• Proficient in software that must be used independently

• Patient, adaptable and can work under high pressure situations

• Finance and budget coordination of purchase order requisitions and processing of invoice payments

• Microsoft Office Suite

• Ariba

• SAP

• Veeva Event Management

• Icertis

• Workfront

• SharePoint

• Support the Team lead within Research and Development, Local Market teams and Business stakeholders in Medical, Commercial, Legal, Compliance and Finance

• BA/BS Degree Required

• 4+ years of pharmaceutical industry experience with understanding of KOL/Thought Leader Engagements

• Project Management and/or Advertising Agency experience preferred

• Travel may be required up to 25%

• Leads by example, displaying integrity, collaboration, accessibility, adaptability, sound judgment/decision making, and solutions-oriented attitude

• Excellent planning, prioritization, management, and organizational skills

• Proven ability to manage multiple projects with often quick changes

• Proven track record collaborating with large cross functional matrix teams and internal/external customer focused

• Must be able to work and collaborate in team environment

• Demonstrates an innovative growth mindset

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Working Conditions & Physical Demands (If Applicable):

• Travel may be required up to 25%

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 40.00/hr.