Role Name: Office Administrator
Location: Columbia, SC 29201
Work Environment: Onsite
Schedule: Mon - Fri, 9 AM - 5:30 PM
Contract length: 3 months assignment with possible extension

Job Summary:
Manages office operations to include budgeting, vendor management, and event planning. Assists with statistical reporting and project administration. 

Responsibilities:

• 35% Maintains office services by organizing office operations and procedures, controls correspondence, designs filing systems, reviews and approves supply requisitions. Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. Maintains the office condition and arranges necessary maintenance or repairs. Performs confidential administrative tasks and triages calls. Provides general support to visitors.
• 20% Keeps management informed by creating, reviewing, and analyzing special reports, summarizes information, and identifies trends. Completes confidential spreadsheets. Responds to data requests as needed. Forwards Department of Insurance and CEO inquiries and tracks for response.
• 20% Achieves financial objectives by preparing an annual office budget, scheduling expenditures, analyzing variances, and initiating corrective actions. Ensures that all items are invoiced and paid on time.
• 10% Liaises with facility management vendors including cleaning, catering, and security services. Manages contracts with office vendors and service providers.
• 10% Schedules meetings and appointments. Assists with travel arrangements. Maintains calendars and prepares meeting minutes. Plans in-house or off-site activities. Coordinates quarterly meetings, including obtaining/consolidating PowerPoints, coordinating refreshments, location, and setting up audio./video. Develops departmental org charts.
• 5% Assists in the on-boarding process for new hires as well as the exit process for employees leaving the department. Tracks and administers Kudos program.

Required Skills:

• Strong organizational skills.
• Good judgment skills.
• Excellent written and verbal communication skills.
• Basic business math proficiency.
• Strong analytical or critical thinking skills.
• Excellent knowledge of business etiquette and letter composition.

Required Software and Tools:

• Microsoft Office (Excel, Word, PowerPoint)
• Google Workspace (Docs, Slides, Sheets, Drive)
• Bill.com
• QuickBooks Online
• Monday.com project management
• Slack
• Video conferencing tools (Zoom, Teams)
• Adobe Pro

Education:
Required Education: Associate degree. OR, two years of job related work experience or a combination of education and experience equal to 2 years.
Required Experience: 2 years of work related experience. 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 24.00/hr.