Job Title: Administration - Executive Administrative Assistant
Duration: 1+ months 
Location:  Secaucus NJ 07094
Shift/Time Zone:    9a-5p

Summary

• Perform administrative duties to support Director and/or large staff

Duties/Responsibilities

• Answering telephone calls and greeting visitors.
• Determine which requests need to be handled by supervisor or team member Schedule meetings, appointments and maintain calendars Arrange and prepare materials for staff and other meetings Take notes and minutes in meetings Prepare communications and documents, such as memos, emails , invoices and other correspondence
• Research and book travel arrangements for staff members Complete expense reports Respond to procedural requests Create and maintain a filing system Process and distribute incoming email Generate and analyze reports, if applicable
• Perform other duties as assigned to meet the business needs or customer requirements This is not an exhaustive list of all duties and responsibilities, but rather a general description of work performed by the position.

Required

• Work Experience 2-4 years administrative experience
• Skills Excellent interpersonal and communication skills (oral and written) necessary to effectively interact with customers and co-workers Intermediate to advanced computer skills (Word, Excel, PowerPoint) Ability to multi-task and work in a fast-paced environment

Qualifications

• HS Diploma or Equivalent – Required Bachelor’s Degree – Business or related field - Preferred

Additional Job Details:  
 3 days in office per week 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 25.00/hr.