Position Title: HCP Contract & Payment Manager
Work Location: Princeton Pike, NJ
Assignment Duration: 6 months
Work Schedule: Mon-Fri 8a-5pm
Work Arrangement: 50% onsite at Princeton Pike, NJ.

Position Summary:

• This position is responsible for providing the day-to-day operational support of documentation, data entry and project coordination of Health Care Professional (HCP) consultant engagements and meetings.
• The project specialist is to ensure that the planning and execution of HCP consultant engagements flows timely and accurately through the initiation, planning, execution, close out and payments of the process; and responsible for keeping projects on task and meeting deadlines; keeping all team members updated utilizing system software to ensure all projects are on track.

Key Responsibilities:

• Review project briefs submitted by US Medical/US Commercial business partners, focusing on HCP information for contracting
• Manage system integration from project brief into HCP system (Veeva); ensuring HCP info is entered based on FMV/tiered rates
• Monitor daily activity of HCP contracting within systems, communicate daily with business partners on event contracting status while connecting with external contracting vendors
• Manage HCP tiering; gather CVs from business partners, submitting CMID requests as needed
• Effectively communicate with external consultants on needed action items to complete contracting process to ensure event planning timelines are upheld
• Effectively collaborate with the Senior Manager, communicating via MS Teams, emails, meetings and systems as needed (i.e. Workfront, Veeva, Contracting Platforms)
• Provide real time status updates on HCP contracting activity within Workfront
• Create, submit and review new HCP invoices and payments
• Event closeout process: Partner with the Senior Manager(s) to gather all required documentation for event close out. Upload files within internal SharePoint site which is a collaborative effort between Project Specialist and Senior Manager(s)
• Finance and budget coordination of purchase order requisitions and processing of invoice payments

Qualification & Experience:

• BA/BS Degree Required
• 2-4 years of pharmaceutical industry experience with understanding of KOL/Thought Leader Engagements.
• Project Management and/or Advertising Agency experience preferred
• Ability to multitask and manage workflows at different stages throughout the day while attending meetings
• Strong interpersonal/written communication and presentation skills
• Delivers accurate deadline-driven information to team members, vendors, and stakeholders
• Proficient in software that must be used independently: Microsoft Office 365 Suite, Ariba, SAP, Veeva Event Management, Icertis, Workfront, SharePoint
• Microsoft Office Suite, Ariba, SAP, Veeva Event Management, Icertis, Workfront, SharePoint
• Proficiency with contract management and financial systems.
• Leads by example, displaying integrity, collaboration, accessibility, adaptability, sound judgment/decision making, and solutions-oriented attitude
• Excellent planning, prioritization, management, and organizational skills; Proven ability to manage multiple projects with often quick changes
• Must be able to work and collaborate in team environment
• Demonstrates an innovative growth mindset
• Highly efficient, extremely detail oriented and possesses a sense of urgency to meet timelines
• Ability to multitask and manage workflows at different stages throughout the day while attending meetings
• Patient, adaptable and can work under high pressure situations
• Ability to work independently and collaboratively in a fast-paced environment
• Travel required: Travel may be required up to 25%

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 35.00/hr.